Business Operations Generalist

Constellation Institute•Berkeley, CA

About The Position

As a Business Operations Generalist, you’ll be part of the operational backbone ensuring we stay compliant, financially sound, and operationally excellent while enabling a growing team and ecosystem of people working on AI safety. You’ll support accounting, finance, compliance, and audit processes with opportunities to lead specific areas and initiatives. Throughout, you'll build systems that scale without breaking. This role requires someone who can balance competing demands, proactively spot risks before they become problems, and is decisive when balancing compliance requirements with organizational and ecosystem needs. You’ll be the bridge between the business operations team and the rest of Constellation, synthesizing input from many stakeholders and translating it into action. You’ll work in a community of intelligent and highly mission driven people operating at the technical frontier.

Requirements

4-6 years of experience in business operations, accounting, finance, or a related field; ideally with nonprofit business experience
Working knowledge in accounting and bookkeeping
Experience managing or coordinating with external service providers
Proficiency with spreadsheets, accounting software, and financial management tools (e.g. Quickbooks Online and BILL.com)

Nice To Haves

Experience with nonprofit audits and tax filings (Form 990)
Experience working as an accountant or bookkeeper
Experience working in organizations under 200 people, ideally across different organizational stages
Experience leading cross-functional projects
Thrive in environments where you’re building systems while simultaneously running them
Are reliable and organized
Are highly conscientious and detail oriented, while also prioritizing practical organizational needs
Are an active listener who asks clarifying questions and incorporates feedback to improve processes
Have excellent verbal and written communication, and can adjust framing and tone depending upon the audience
Notice when something looks off and speak up about potential risks
Think quickly on your feet and handle sudden context changes or new tasks with flexibility
Exercise discretion with sensitive and confidential information
Flexible to grow in your duties with new organization-level strategic direction
Are driven by the importance of AI safety work and excited to enable the people doing it

Responsibilities

Support day-to-day accounting and bookkeeping operations, ensuring accuracy and timeliness
Support Accounts Payable and Accounts Receivable (incl. grant tracking)
Manage inbound support requests and financial administration for programs
Support budgeting processes, cash flow reporting, and financial planning to inform organizational decision-making
Prepare and file Form 990 and other required tax documentation
Support the annual nonprofit audit process from start to finish, coordinating with external auditors
Build, document, and continuously improve operational processes across business functions
Create systems that increase team capacity and reduce bottlenecks
Support organizations in our network with services, such as finance and accounting
Make thoughtful tradeoff decisions between compliance and organizational needs, clearly communicating the reasoning
Support broader Business Operations team in operationalizing compliance, such as materials distribution and review