Business Operations Coordinator (AS2

State of Oregon • Portland, OR

36d • Onsite

About The Position

The primary purpose of the Business Operations Coordinator (AS2) is to provide essential technical, analytical, and administrative support under general supervision. This position supports the Office of Business Operations (OBO) and the Office of Health Policy (HP) in advancing the Rural Health Transformation Program (RHTP) by researching and analyzing operational and administrative issues, collecting and evaluating program and process data, and supporting workflow improvements and compliance activities, including developing and maintaining technical tools such as Smartsheet trackers. The position also provides administrative support to committees and work groups and independently interprets and applies applicable laws, rules, policies, and procedures, including Oregon Public Meeting Laws. The role assesses procedural risks, recommends corrective actions, and provides guidance to staff to ensure meetings, documentation, and operational processes comply with statutory and policy requirements and support effective program operations. This position is funded through the Rural Health Transformation Program (RHTP) grant and is contingent upon the continued availability of grant funding.

Requirements

• Three years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience.

Nice To Haves

• Demonstrated expertise in communicating effectively and building collaborative working relationships with staff, leadership, and partners at all levels of an organization.
• Proven experience in planning, coordinating, and executing projects, including identifying and implementing process improvements that increase efficiency and effectiveness.
• Demonstrated ability in managing competing priorities, exercising sound judgment, and meeting organizational deadlines in a complex, fast-paced environment.
• Strong background in navigating organizational structures and determining key connections and dependencies across work groups, programs, offices, and divisions.
• Exceptional ability in organizing work, managing time effectively, and working independently while maintaining a high degree of initiative and accountability.
• Competency in applying accessibility best practices and creating accessible documents, communications, and meeting materials.
• Advanced proficiency in Microsoft 365 and Zoom, including utilizing technology tools to support collaboration, document management, meetings, and administrative operations.
• Highly skilled in synthesizing complex information, thinking critically, evaluating multiple perspectives, and developing practical solutions to operational and administrative challenges.
• Experience with Smartsheet and Adobe.

Responsibilities

• Provide essential technical, analytical, and administrative support under general supervision.
• Support the Office of Business Operations (OBO) and the Office of Health Policy (HP) in advancing the Rural Health Transformation Program (RHTP).
• Research and analyze operational and administrative issues.
• Collect and evaluate program and process data.
• Support workflow improvements and compliance activities.
• Develop and maintain technical tools such as Smartsheet trackers.
• Provide administrative support to committees and work groups.
• Independently interpret and apply applicable laws, rules, policies, and procedures, including Oregon Public Meeting Laws.
• Assess procedural risks and recommend corrective actions.
• Provide guidance to staff to ensure meetings, documentation, and operational processes comply with statutory and policy requirements and support effective program operations.

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/ Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree