Business Operations Coordinator

L3HHCM20•Hamilton, ON

8d•CA$34 - CA$39•Hybrid

About The Position

Performs general administrative support tasks within Operations, Supply Chain and Trade Compliance. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Manages correspondence and multiple calendars. Will schedule and coordinate meetings, business travel and other events.

Requirements

Demonstrated ability to achieve high performance goals, ability to work under pressure and meet deadlines in a fast paced environment
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to exercise initiative and judgement whilst maintaining strict confidentiality
A high level of integrity and commitment to ethical behaviour
Strong organization, time management skills and attention to detail
Ability to handle multiple tasks and effectively balance priorities to meet deadlines
Strong communication skills
Exceptional grammatical, oral communication skills and problem solving skills
Excellent interpersonal skills
Ability to input, revise and format documents in Word, Excel, Powerpoint including the use of advanced features
Ability to maintain confidential and sensitive information with diplomacy
Ability to understand the various facets, divisions and groups of L3Harris on a global, national and local level
Strong decision-making abilities
Understanding of the functional and department activities
Knowledge of business travel
Strong customer service skills, and served as part of a motivated and diverse team

Nice To Haves

Familiar with travel-related, export, and shipment related logistics is an asset.

Responsibilities

Anticipate and highlight key points for action for the Head of Wescam Operations, Supply Chain, Trade Compliance and other members of the Leadership Team.
Support cross functional activities with individuals at all levels in a fast-paced environment
Help manage departmental communications to internal and external key stakeholders
Prioritize conflicting needs; handles matters efficiently, proactively, and follows-through on projects to successful completion
Manage travel arrangements and expense reporting
Actively monitor key deadlines and tracking tasks
Coordinate meetings and assist in the coordination, planning and execution of engagement events
Simple budgeting and associated reporting responsibilities, including credit card reconciliation and financial management support
Provide administrative support to the broader senior leadership team as required, including event management and administrative duties
Manage and maintain the complex calendars and schedules of Directors and direct reports, resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetings
Coordination of Visitor Requests requiring Security & Trade compliance, and manage all associated meeting logistics including room reservations, audiovisual needs, catering etc.
Prepare required reports and presentations to ensure required material / content is ready for primary review prior to scheduled meetings
Assist in the coordination, planning and execution of business critical events such as audits and customer visits
Raising and processing internal purchase requisitions & purchase orders
Reconcile event budgets and invoicing as required
Assist with the production & management of special projects as required
General office administration duties
Occasional travel to Don Mills location will be required