Business Operations Coordinator (Invoices/Finance) AO7177268

BTI Solutions•Plano, TX

45d•Onsite

About The Position

This role is responsible for managing the invoice process, conducting research on invoice issues, submitting program approval requests, proofreading contracts, and working with leadership to execute contracts. The coordinator will also collaborate with procurement, create purchase orders, request and track inventory, and prepare various documents. Ad hoc requests will also be completed as needed.

Requirements

Bachelor’s degree required
Minimum of one to two years of experience working in an administrative support role performing similar tasks
Must demonstrate strong oral and written communications skills, as well as the ability to work cross-functionally with internal departments and external vendors
Problem-solving skills are required
Must demonstrate attention to detail and be able to proofread documents for accuracy as well as the ability to multi-task and stay organized while working in a fast-paced environment
Ability to work cross functionally with both internal departments and external vendors
Proficiency in MS Office is required

Responsibilities

Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments
Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved
Work with Marketing leads to submit program approval requests through the company’s portal and track status
Proofread contracts and documents for accuracy
Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records
Work cross-functionally with the procurement department to finalize vendors for marketing programs
Create vendor purchase orders in the BQMS system
Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timely
Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system
Prepare PowerPoint slides, word documents and enter data on Excel templates, as needed
Complete ad hoc requests as needed