Business Operations Coordinator

University of Mississippi•West Ridge, MS

13d

About The Position

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential. Join the Ole Miss Family — Build Your Legacy Here! Department: Department of Student Housing Job Summary: This position will provide administrative and operational support for Student Housing by coordinating staff hiring and student employment processes, supporting payroll and time-entry systems, managing office supply inventory, administering student scholarships, assisting with year-end damage billing, and overseeing departmental contracts and Requests for Proposals (RFPs). This position will also serve as a liaison with campus partners, vendors and contractors to ensure efficient business operations, compliance with university procedures and effective support of departmental initiatives. In addition, this position will provide backup as needed for procurement processes.

Requirements

Bachelor's (Required)
Relevant experience | 3 Years | Required
Candidates must be able to manage their time, anticipate needs of others and work under tight deadlines often managing more than one project at a time.

Responsibilities

Coordinate full-time and student employee hiring processes for all Student Housing areas
Assists with onboarding students including scholarship processing
Provide training and support for departmental time-entry system and payroll systems.
Manage office supply inventory and related purchasing needs
Assist with year-end damage billing process
Assist areas with contracts and Requests for Proposals (RFPs), including drafting, editing, routing and coordinating approvals.
Monitor contract spending, compliance, and expiration dates; advise department on renewals and terminations.
Assist with procurement activities, competitive bidding, and purchasing procedures.
Prepare and submit bids, RFPs, contracts, and required documentation to university and state entities, including IHL and ITS.
Assist with administrative tasks such as coordinating meetings, managing correspondence, and maintaining records and documentation.
Assist with developing and monitoring departmental budgets, ensuring adherence to financial policies and procedures.
Support strategic implementation efforts by collaborating with departmental stakeholders to align operational activities with organizational goals and priorities.
Serve as a liaison between the department(s) and internal stakeholders, other departments, and external partners or vendors.
Conduct research and analysis to provide recommendations on operational and administrative improvement opportunities.
Assist in the development and implementation of administrative policies, procedures, and guidelines to ensure compliance and best practices.
Coordinate and support departmental projects and initiatives, including tracking progress, facilitating communication, and ensuring timely completion.