Business Operations Coordinator II (Part-Time)

American Red Cross • Arcadia, CA

17h • Hybrid

About The Position

The Business Operations Coordinator II (Part-Time) will perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions. Lead system user/trainer for software business applications and provide operations backup support. Provide support, development and/or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations. This role is not eligible for relocation. This role is part time, 20 hours per week, hybrid. While this role will report to the Arcadia office 2 days per week, must be comfortable visiting other chapter offices in the region. The salary range for this position is (CA): $ 22.10 -$ 23.50/ht. Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role.

Requirements

• High School or equivalent required.
• Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required.
• Ability to work on a team.
• Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations.
• Excellent organizational skills and ability to work with attention to detail.
• Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders.
• Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.
• Operational flexibility is required to meet sudden and unpredictable needs.
• Ability to use a personal computer, applicable software, and office equipment for sustained periods of time.
• May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

Nice To Haves

• Associate’s degree in Accounting, Business or Public Administration preferred.

Responsibilities

• Perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions.
• Lead system user/trainer for software business applications and provide operations backup support.
• Provide support, development and/or leadership guidance to all volunteers.
• Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.
• Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders.
• May coordinate and train volunteers to assist with less complex daily transactional work.
• Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.
• Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning.
• Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.
• Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.

Benefits

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on FLSA status and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED