Business Operations Associate - College of ACES, Extension

University of Illinois Urbana-Champaign•Bloomington, IL

2d•$50,000 - $70,000•Onsite

About The Position

This position assists in the business and service operations of a large multi-county University of Illinois Extension unit, working under the administrative supervision of the County Extension Director. The University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities, connecting citizens to their land-grant university.

Requirements

Bachelor's degree in business administration, management, or a field related to the position.
Two (2) years of professional business, financial, and/or managerial work experience.
Valid driver’s license.

Nice To Haves

Three (3) years of responsible accounting and/or business experience, one year of which was at an administrative level.
A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

Responsibilities

Oversees the Unit fiscal operations, including all program liabilities and submission of all financially related reports.
Executes accounting operations and prepares and monitors monthly bank reconciliation on all Unit Extension accounts.
Assists in the preparation of budgets and grant applications, including preparation of budget line item spreadsheets.
Exercises control of expenditures on grants funds.
Prepares monthly financial and activity reports and budgets for funding sources, Council, and other entities.
Maintains all fiscal and business records for all Unit funds and appropriations, including budget records and documentation of all contracts.
Serves as a liaison with all funding sources and independent auditors to ensure compliance with funding source rules and regulations, and compliance with applicable laws.
Assists with negotiations regarding Unit office leases and manages contracts and insurance for off-site program venues.
Assists the County Director in budget management and control.
Assists program staff in the development of individual program budgets.
Oversees the annual 4-H fiscal club audits for the Unit.
Advises and assists Unit Educators and other staff on fiscal processes, budget matters and other business related to their respective programs.
Maintains, compiles, and collates all fiscal, budgetary and monetary data relevant to audits.
Monitors consistency between approved budget and actual expenditures.
Maintains U of I purchasing and procurement systems, and maintains records of procurement.
Assists in the supervision of storerooms and accountability of Unit equipment.
Assists the County Director in the planning or remodeling or renovation of facilities, including overseeing building maintenance issues.
Supervises and trains Unit office support staff, including benefit usage approval, performance evaluations and salary recommendations.
Ensures that the routine day-to-day work of the Unit is managed efficiently and that effective office systems are established, maintained and regularly reviewed.
Trains all new Unit staff on Emburse and fiscal policies.
Acts in absence of County Director to respond to personnel and programmatic issues and has signatory authority.
Acts in absence of County Director in the preparation and representation of Extension at Unit Foundation meetings.
Handles and maintains all business correspondence for the multi-county Unit.
Assists County Director with Human Resources duties and maintains confidential personnel files.
Participate in professional development program and seek additional opportunities to maintain professional competence through in-service education, formal coursework, and personal study, all which are approved by the County Director.
Other duties as assigned.