Business Office Specialist

Guardian Pharmacy•Gainesville, VA

2d•Onsite

About The Position

As a supporting member to the local management team, assists in day-to-day financial support and operations of the pharmacy by providing assistance in monitoring of financial management, human resources and general administrative support as well as performing data and research assistance. Schedule Needed: Monday - Friday 8:30am-5:30pm or 9:00am-6:00pm

Requirements

3+ years’ experience in a bookkeeping/analytical position
Excellent MS Office skills; emphasis on Excel expertise; working knowledge of pharmacy billing/operating system
Working knowledge of accounting principles required with strong analytical skills
Confidentiality: ability to use exercise good judgment and maintain confidential information
Excellent organizational and time management skills
Ability to work in a demanding fast paced environment
Ability to work independently and deliver to deadlines
Ability to solve problems with minimal direction
Great attention to detail and accuracy
Quality minded; motivated to seek out errors and inquire when something appears inaccurate.

Nice To Haves

Bachelor's Degree (Math, English, Economics, Business, Computer Science, or similar) preferred
Pharmacy Technician certification or ability to obtain Trainee’s license (per state requirements) preferred

Responsibilities

Perform daily / weekly functions to include: daily deposits, payment postings, coding of invoices, and processing daily US Mail.
Prepare ad-hoc system & AR reporting and research as requested by management team and support.
Assist in collecting and managing reports related to credit card and private pay customers, ensuring process is efficient and accurate.
Manage deposits, credit cards, and all cash related activities through Regions, Etactics, and BillerXchange As needed
Assist with billing and collections function to ensure a high level of customer service is maintained and collection targets achieved by reviewing accounts and taking proactive approach to minimize AR risk.
Manage and review the approval process for all expenses and invoices; ensure bills are being correctly submitted to Workday – coded accurately prior to submission for DFA approval.
Maintain the AP log and assist in accrual information for month end reporting.
Prepare for, greet, and direct visitors to the pharmacy.
Maintain calendars for all key dates and deadlines related to pharmacy events and the financial management of business.
Help with preparations for, and assist with, Family Night for new facilities.
Assist management with building and maintenance issues.
Manage the ordering of office supplies and monitor expenses within budget.
Provide administrative support to senior leadership as needed.
Manage the candidate flow in the applicant tracking system, completing phone screens with candidates, and scheduling interviews for the candidate and hiring supervisor.
Initiate steps in applicant tracking system to move candidate through background and hire once a hiring decision has been made by the hiring supervisor.
Oversee and manage local on-boarding of new employees including all steps to complete the HRIS transmission as required by Atlanta support staff.
Ensuring all relevant benefits are communicated effectively and timely to employees including open enrollment deadlines.
Train new employees on pharmacy policies, procedures, and processes