Business Office Specialist - Accounts Payable

Arlington Public Schools•Arlington, MA

About The Position

ARLINGTON PUBLIC SCHOOLS ARLINGTON, MASSACHUSETTS 02476 JOB DESCRIPTION POSITION: Business Office – Accounts Payable JOB GOAL: To Support the Business Office and Comply with State Procurement Law and District Purchasing Procedures QUALIFICATIONS: Degree in any field from an accredited institution and/or relevant training or certification in office administration is preferred. General knowledge of standard office procedures that includes a variety of clerical and/or secretarial duties. Proofreading skills for correcting grammar, punctuation, and spelling errors of typed material and for proper format, accuracy, and completeness. Ability to use independently and stay current with a variety of computer applications, i.e. MUNIS, Microsoft Office, Google Suite, and other software programs, and to navigate on line environments effectively with little supervision in a manner necessary to complete tasks assigned. MUNIS Experience Preferred. Ability to prioritize tasks and work assignments is essential, particularly in this fast-paced environment with frequent interruptions. Capacity to work in a confidential manner A moderate degree of independent decision-making and knowledge of the function of the work environment. PERFORMANCE RESPONSIBILITIES: Coordinate purchase orders and invoices for computer generated payment system wide Respond to inquiries from vendors and staff in a professional manner and research inquiries through completion Prepare a bi-weekly warrant Liaison with Comptroller’s Office Process daily mail Prepare finalized warrant reports for distribution Coordinate with the Facilities Administrator and Community Ed Administrator on the dates of the Warrant and all their Batch entries that are included in the bi-weekly warrants. Assist Business Office Administration with specific projects as assigned by the Assistant Superintendent for Finance and Operations or Assistant Director of Finance. TERMS OF EMPLOYMENT: 35 hours per week, 52 weeks per year REPORTS TO: Assistant Director of Finance SALARY/BENEFITS: In accordance with AEA Unit C Contract The Arlington Public Schools are committed to creating an inclusive and safe learning and working environment that reflects a diversity of perspectives, values, and experiences. We welcome staff who are aware of the role that bias and prejudice play in society, are creative and willing to try new approaches, and are reflective about their daily practice. We are looking for candidates who welcome a challenge, are eager to collaborate and contribute to the success of students, are ready to engage in two-way partnership with families, and who will contribute their diverse talents to the organization as a whole.

Requirements

Degree in any field from an accredited institution and/or relevant training or certification in office administration is preferred.
General knowledge of standard office procedures that includes a variety of clerical and/or secretarial duties.
Proofreading skills for correcting grammar, punctuation, and spelling errors of typed material and for proper format, accuracy, and completeness.
Ability to use independently and stay current with a variety of computer applications, i.e. MUNIS, Microsoft Office, Google Suite, and other software programs, and to navigate on line environments effectively with little supervision in a manner necessary to complete tasks assigned.
Ability to prioritize tasks and work assignments is essential, particularly in this fast-paced environment with frequent interruptions.
Capacity to work in a confidential manner
A moderate degree of independent decision-making and knowledge of the function of the work environment.

Nice To Haves

MUNIS Experience Preferred.

Responsibilities

Coordinate purchase orders and invoices for computer generated payment system wide
Respond to inquiries from vendors and staff in a professional manner and research inquiries through completion
Prepare a bi-weekly warrant
Liaison with Comptroller’s Office
Process daily mail
Prepare finalized warrant reports for distribution
Coordinate with the Facilities Administrator and Community Ed Administrator on the dates of the Warrant and all their Batch entries that are included in the bi-weekly warrants.
Assist Business Office Administration with specific projects as assigned by the Assistant Superintendent for Finance and Operations or Assistant Director of Finance.