Accounts Payable Specialist

PJF Corp•Layton, UT

22h•Onsite

About The Position

As an Accounts Payable Specialist at PJF Corp, you will play a key role in our finance team, responsible for supporting all aspects of accounts payable and partnering with our Controller to ensure the successful completion of assigned projects and other accounting tasks. Your attention to detail and commitment to accuracy will be essential in maintaining the financial health of our company. Imagine the satisfaction of knowing your work contributes to the smooth operation of our financial processes, helping to ensure that our vendors and employees are paid accurately and on time.

Requirements

Integrity: Trust is the foundation of everything we do. We need team members we can rely on completely.
Humility: We seek individuals who are confident in their abilities but leave their ego at the door. Collaboration and teamwork are key.
Passion for Accuracy: If you’re not truly excited about the process of managing finances and ensuring accuracy, this might not be the place for you. Accounts payable management can be challenging, but if you have a genuine love for the craft, those challenges turn into opportunities. Join us if you thrive on seeing your efforts turn into tangible results and take pride in your work every single day.
Strong attention to detail and accuracy in data entry.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Familiarity with basic accounting principles and financial reporting.
Advanced technological skills (smartphones, laptops, tablets used in the daily management of projects).
Fluent with Office 365 products (Excel, Word, Outlook, MS Project).
Proficiency with Accounting and HRIS software.
High school diploma, GED, or equivalent (Required).

Nice To Haves

Bachelor’s degree in accounting, finance, or related field (Preferred).
Previous accounts payable experience (Preferred).

Responsibilities

Efficiently process and record all accounts payable transactions, ensuring accuracy and compliance with company policies.
Reconcile accounts payable ledger to ensure all bills and payments are accounted for and properly posted.
Respond to vendor inquiries and resolve discrepancies in a timely and professional manner.
Assist in month-end closing activities, including the preparation of accounts payable reports.
Collaborate with other departments to ensure accurate and efficient financial operations.
Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
Reconcile processed work by verifying entries and comparing system reports to balances.
Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving discrepancies related to purchase orders, contracts, invoices, or payments.
Ensure credit is received for outstanding memos and issue stop-payments or purchase order amendments as needed.
Maintain accounting ledgers by verifying and posting account transactions.
Verify vendor accounts by reconciling monthly statements and related transactions.
Manage the company’s card purchasing program, ensuring accurate coding and approval of all transactions.
Index and file all relevant financial documents and records systematically to ensure easy retrieval and accurate historical data tracking.
Perform other accounting administrative tasks as needed, such as generating reports, organizing financial records, and assisting with audits or special projects.
Create and maintain vendor records.
Collaborate to implement accounting softwares.
Serve as backup to ensure compliance with Certificate of Insurance (COI) requirements.