Accounts Payable Specialist

Aston Carter•Jacksonville, FL

15d•$23 - $24•Onsite

About The Position

• Retrieve AP invoices from the Accounts Payable and Accounting email inboxes. • Access and download invoices directly from vendor portals. • Coordinate, schedule, and execute vendor payments, including overseeing payment runs to ensure all disbursements are made on time. • Enter monthly recurring expenses, purchase orders, credit card charges, and other approved invoices into the system. • Update credit card and billing tracking spreadsheets as needed. • Address vendor questions, resolve payment discrepancies, and support strong vendor relationships. • Provide necessary documentation and support during audits. • Request receipts or clarification for invoices that do not have matching backup. • Research and follow up on invoices that contain errors or unclear information. • Receive, review, and record invoices for accuracy, ensuring they properly match purchase orders and receiving documentation. • Support month-end close activities. • Perform additional duties as assigned by management.

Requirements

Accounts payable
Invoice processing
Purchase order
Payable
Three way matching
vlookup
pivot table
excel

Responsibilities

Retrieve AP invoices from the Accounts Payable and Accounting email inboxes.
Access and download invoices directly from vendor portals.
Coordinate, schedule, and execute vendor payments, including overseeing payment runs to ensure all disbursements are made on time.
Enter monthly recurring expenses, purchase orders, credit card charges, and other approved invoices into the system.
Update credit card and billing tracking spreadsheets as needed.
Address vendor questions, resolve payment discrepancies, and support strong vendor relationships.
Provide necessary documentation and support during audits.
Request receipts or clarification for invoices that do not have matching backup.
Research and follow up on invoices that contain errors or unclear information.
Receive, review, and record invoices for accuracy, ensuring they properly match purchase orders and receiving documentation.
Support month-end close activities.
Perform additional duties as assigned by management.