Accounts Payable Specialist

Salt Lake City School District•Salt Lake, UT

1d•$47,979•Onsite

About The Position

The Accounts Payable Specialist performs various financial activities that require accurately processing, recording and/or updating fiscal information in accordance with established financial practices.

Requirements

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check.
High school diploma or equivalent
Minimum one (1) year of experience as a financial clerk, secretary, or administrative assistant
Basic computer ability in Microsoft Office Suite, including Excel (applicants selected to interview will be asked to complete an assessment)
Experience working with budgets and maintaining accurate records, financial records, and payments
Experience performing basic math, including calculations using fractions, percentages, and ratios
Speak, read, write, and present professionally, analyze, understand, and interpret written and verbal communications in English
Experience operating standard office equipment, phone, copier, scanner, etc.

Nice To Haves

Experience using Business Plus software
Experience performing standard bookkeeping and accounting procedures, working with budgets, and maintaining accurate financial and payment records
Fluency in Spanish and or another language other than English

Responsibilities

Review and process a variety of district fiscal transactions (e.g., POs, invoices, checks, check vouchers, A/P check run, bimonthly payroll interface, etc.), to ensure compliance with district accounting requirements
Inform personnel and vendors regarding a variety of procedures and program requirements, provide necessary information for completing transactions, take appropriate action, and comply with established district fiscal guidelines
Maintain fiscal information, files, and records (e.g., accounts payable, accounts receivable, contracts, etc.) to provide an up-to-date reference and audit trail for compliance
Assists auditors by providing supporting documentation and information on internal processes that are required for an audit
Prepare written materials (e.g., standardized reports, memos, letters, IRS and state reports, POs, unpaid invoices, etc.) to document activities, providing written reference and conveying information
Compile a variety of accounting data (e.g., invoices, receipts, payments, deposits, past due accounts, lab purchase orders, etc.) by providing summaries, accurate accounting, and ensuring compliance with established guidelines and district practices
Reconcile cash and account balances as assigned (e.g., invoice batch, Visa Card, etc.) to maintain accurate balances and comply with accounting practices
Review a variety of documents (e.g,. POs, unpaid invoices, etc.) to ensure compliance with district guidelines
Interface with a variety of internal and external parties (e.g., vendors, supervisors, staff, etc.) to communicate effectively and efficiently to ensure accurate processing of a variety of accounting practices while maintaining confidentiality and positive working relationships
Participate in meetings, trainings, workshops, etc., to convey and gather information required to perform job functions
Perform record keeping and general clerical functions (e.g., scheduling, copying, faxing, etc.) to support departmental operations
Maintain confidentiality; work with detailed technical information/data; communicate with diverse groups, and have attention to detail and accuracy
Exercise strong project management skills; work under limited supervision, use time-management and prioritization strategies, adapt to changing work priorities, and work with frequent interruptions to meet deadlines
Use high-level organizational skills and initiative to accomplish long and short-term objectives while working under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information, and meeting deadlines
Perform other related duties as assigned to ensure efficient and effective functioning of the work unit
Represent the program in a professional manner using workplace etiquette, strong interpersonal communication, and political acumen skills
Speak, read, write, analyze, understand, and follow written and verbal communication in English, including grammar and punctuation; listen to, and understand information and ideas presented verbally or in writing
Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively