Business Office Manager (83562)

Regency Integrated Health Services•Kingsville, TX

1d•Onsite

About The Position

The Business Office Manager works in conjunction with the Administrator and corporate personal to ensure the fiscal responsibility and financial health of the facility. This role is responsible for accounts receivable, deposits, resident’s trust funds, PCC, census tracking, completing 3618/3619’s, petty cash, and office supply orders. The Business Office Manager ensures all new admissions meet appropriate financial criteria and maintains all resident financial information once admitted. They are responsible for the completion and execution of business office admission forms, ensuring all accounts are properly maintained according to policies and procedures, and that facility census record keeping is properly maintained and balanced daily. This role also involves daily deposit processing and posting, daily credit card and EFT processing, monthly Medicare Triple Check and Billing, Coinsurance billing, Hospice Billing and collections, processing refunds, and quarterly bad debt completion. The Business Office Manager ensures all private, semi-private, and applied income monies are collected by the 5th of each month, reconciles all accounts, and monitors and collects all accounts. Additionally, this role is responsible for full Medicaid applications and annual renewals, preparing and facilitating monthly aging reviews, bi-weekly problem accounts reviews, weekly Level of Care Meetings, and weekly payer source meetings with the Administrator and relevant teams. Special assignments may also be directed by the Administrator, VPO, or Regional AR Manager.

Requirements

Knowledgeable in proprietary accounting soft wares
Familiarity with Excel spreadsheets

Nice To Haves

Bachelor's Degree in Accounting, Finance, or other related field is preferred

Responsibilities

Responsible for accounts receivable, deposits, resident’s trust funds, PCC, census tracking, completing 3618/3619’s, petty cash, and office supply orders
Ensure all new admissions meet appropriate financial criteria, once a resident is admitted to the facility it is the responsibility of the BOM to maintain all of resident’s financial information
Ensure completion of and executing completion of business office admission forms.
Make sure all accounts are properly maintained according to policies and procedures
Make sure facility census record keeping is properly maintained, balanced daily to reported at the morning meeting
Responsible for daily deposits processing at facility and posting of the same deposits.
Responsible for daily credit card and EFT processing according to policy and procedure.
Responsible for Monthly Medicare Triple Check and Billing and all collections under this payer type.
Responsible for Coinsurance billing for all skilled payers that are non-Medicaid related.
Responsible for Hospice Billing and collections according to contract provisions,
Responsible for processing Refunds according to State guidelines.
Responsible for timely and quarterly completion of bad debt.
Make sure all private, semi-private and applied income monies are collected by the 5th of each month
Reconcile all accounts using the appropriate worksheets and accounting software and assure that all accounts are kept current
Assure all accounts are properly monitored and collected
Responsible for full Medicaid applications and annual renewals and communications with Corporate staff regarding status of each.
Prepare and facilitate monthly aging reviews with Administrator
Prepare and facilitate bi-weekly problem accounts review with Administrator
Prepare and facilitate weekly Level of Care Meetings with Administrator and Care Management for maintenance of the Medicaid Payer resident levels.
Prepare and facilitate weekly payer source meeting with Administrator and Admissions team.
At times there will be other special assignments / functions directed by Administrator , VPO, or Regional AR Manager