Business Office Manager

Arbor Oaks Terrace Memory Care•Newberg, OR

5d•$70,000 - $75,000•Onsite

About The Position

Frontier Senior Living is seeking an outstanding Business Office Manager to join the Arbor Oaks Terrace Memory Care community located in Newberg, OR. Demonstrated success as a leader in similar settings is required of the Business Office Manager. Frontier Senior Living's portfolio of communities spans throughout the United States with each community sharing a commitment to superior service and quality lifestyle for our residents within their own unique setting. Frontier's mission is to provide an enriched and meaningful experience for our residents, team members, and community partners. If you are as committed and passionate about serving the needs of our senior residents as we are, we encourage you to apply and experience the Frontier Difference. The Business Office Manager assists the Executive Director in ensuring that all functional areas required to operate the community are covered at all times. The Business Office Manager’s primary duty consists of managing and overseeing the accounting and general bookkeeping of the facility. The Business Office Manager may be required to work additional hours at the Executive Director’s request.

Requirements

Must possess excellent written and verbal communication skills.
Basic clerical skills required including typing, filing, light bookkeeping, computer proficiency and be able to work in an environment with multiple interruptions
Must possess conflict resolution skills. Ability to resolve disputes in an effective and positive manner
The position requires a pleasant nature and a willingness and desire to work with the elderly
Ability to function as a team member
Good interpersonal skills with all levels of staff, residents, families, and the public

Responsibilities

Professionally greets visitors and directs inquiries in a positive, service-oriented manner
Professionally answers phones and accepts appropriate information or messages. Provides backup to receptionist as need
Promotes and maintain positive relations with residents, their families, staff, and guests
Provides marketing tours and arranges marketing meals, as appropriate
Participates in the recruiting, interviewing, evaluation and supervision of receptionist staff and provides general direction to these employees to ensure staff hours, quality services, and customer service is met at all times
Assists the Executive Director and key department leaders with pre-employment screening of new hires
Receives and distribute mail to appropriate personnel and residents
Regularly updates staff bulletin boards, resident bulletin boards, and other related communication areas
Receives and records monthly rental and other payments. Updates A/R system as needed
Update the A/R system daily with all census changes; move-ins, move-outs, transfers, and level of care changes
Monitors and collects all past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible parties
Maintains resident, employee and other business files
Prepares semi-monthly payroll report for staff. Submits hours to Payroll Department for processing
Enters all new employee information, wage changes, address changes, and employee termination information into the intranet website
Communicate with the Staff Accounting as often as necessary to ensure that A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner.
Other duties as assigned