Business Office Manager ~ Senior Living Community ~ Avondale

MorningStar Careers • Avondale, AZ

2d • Onsite

About The Position

Make a difference by providing great care and love for our treasured residents! At MorningStar Senior Living, we talk a lot about culture. In fact, we rather obsess about it. For without a transformative culture, we cannot begin to elevate and celebrate the lives of our resident-heroes and be ourselves changed for the good in the process. So, we seek great hearts, other people like us, who care and want to do work that matters. We select people like us who believe that the most satisfying life is one that is outward-bound and rooted in servant-leadership.

Requirements

• Minimum high school diploma; associate or bachelor’s degree in business, accounting or related field preferred.
• Minimum 2 years bookkeeping, human resources, and/or office management experience.
• Typing and telephone skills, use of calculators, computers, copy machines, familiarity with chart of accounts, basic bookkeeping skills, payroll skills, tax reports, financial reports, government agencies that relate to finances (Department of Labor and IRS), and W-2, W-4, W-9 and 1099 Forms.
• Work well with people including staff, residents and families, meet deadlines, organize and prioritize the workload.
• Positive attitude, compassion for the elderly and thoughtful conduct are important.

Nice To Haves

• associate or bachelor’s degree in business, accounting or related field preferred.

Responsibilities

• Processing resident move-ins, move-outs, resident billings, status changes, posting payments, bank deposits and rate changes in resident module.
• Invoice entry, processing payments, expense reimbursements, credit card charges, maintaining vendor files, and 1099s.
• Processing timesheet, onboarding and orientation, maintaining personnel electronic files.
• Carrying out assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.
• Working with the Executive Director and Marketing Department to ensure coordination of resident move-ins, move-outs, and day-to-day administration needs of the residents are met.
• Working with Reporting Accountant to ensure all financial information has been entered and accounted for appropriately to produce consistent and accurate financial reporting.
• Maintaining Resident administrative files.
• Managing Concierge team.
• Assisting Executive Director and Reporting Accountant in developing annual admin budgets.
• Paying pending invoices and making bank deposits.
• Managing new hire paperwork including monitoring proper documentation for I-9’s, drug tests, background checks, reference checks and ensure that all required forms are signed and filed in their proper places.
• Participating in new hire orientation to review the topics of HR & Payroll.
• Monitoring employee benefits eligibility & submitting insurance & 401(k) applications.
• Paying taxes when required.
• Monitoring employee vacation and sick hour balances.
• Running background checks, managing TB tests, and pre-employment exams.
• Working with Regional HR Manager to ensure compliance of COBRA, FMLA and other regulatory issues.
• Supplying requested information to owner, CEO, CFO, Reporting Accountant, accounting firms, auditors, etc.
• Collecting accounts receivable and preventing past due accounts.
• Preparing daily, weekly, monthly and annual reports and summaries as needed or requested.
• Working with third-party payers.
• Maintaining professional confidentiality.

Benefits

• Health Insurance offerings such as medical, dental, and vision insurance
• Other Insurance offerings such as life, disability, accident, and critical illness insurance
• 401k plan with matching
• HSA options
• Employee assistance programs
• Paid sick, vacation and birthday!
• Career development programs and opportunity for advancement
• Charitable and philanthropic opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED