Business Office Manager (83674)

Regency Integrated Health Services•Austin, TX

1d•Onsite

About The Position

The Business Office Manager works in conjunction with the Administrator and corporate personal to ensure the fiscal responsibility and financial health of the facility. This role is responsible for accounts receivable, deposits, resident’s trust funds, PCC, census tracking, completing 3618/3619’s, petty cash, and office supply orders. The Business Office Manager ensures all new admissions meet appropriate financial criteria and maintains all resident’s financial information once admitted. They are responsible for ensuring the completion and execution of business office admission forms, proper maintenance of accounts according to policies and procedures, and accurate facility census record keeping, balanced daily and reported at the morning meeting. This role also involves daily deposit processing and posting, daily credit card and EFT processing, monthly Medicare Triple Check and Billing, Coinsurance billing, Hospice Billing and collections, and processing refunds according to State guidelines. Timely and quarterly completion of bad debt and collection of all private, semi-private, and applied income monies by the 5th of each month are also key responsibilities. The Business Office Manager reconciles all accounts, monitors and collects on accounts, and manages full Medicaid applications and annual renewals, communicating status with Corporate staff. They prepare and facilitate monthly aging reviews, bi-weekly problem accounts reviews, weekly Level of Care Meetings, and weekly payer source meetings with the Administrator and relevant teams. Special assignments may also be directed by leadership.

Requirements

Knowledgeable in proprietary accounting soft wares
Familiarity with Excel spreadsheets

Nice To Haves

Bachelor's Degree in Accounting, Finance, or other related field is preferred

Responsibilities

Accounts receivable, deposits, resident’s trust funds, PCC, census tracking, completing 3618/3619’s, petty cash, and office supply orders
Ensure all new admissions meet appropriate financial criteria
Maintain all resident’s financial information
Ensure completion of and executing completion of business office admission forms
Make sure all accounts are properly maintained according to policies and procedures
Make sure facility census record keeping is properly maintained, balanced daily to reported at the morning meeting
Responsible for daily deposits processing at facility and posting of the same deposits
Responsible for daily credit card and EFT processing according to policy and procedure
Responsible for Monthly Medicare Triple Check and Billing and all collections under this payer type
Responsible for Coinsurance billing for all skilled payers that are non-Medicaid related
Responsible for Hospice Billing and collections according to contract provisions
Responsible for processing Refunds according to State guidelines
Responsible for timely and quarterly completion of bad debt
Make sure all private, semi-private and applied income monies are collected by the 5th of each month
Reconcile all accounts using the appropriate worksheets and accounting software and assure that all accounts are kept current
Assure all accounts are properly monitored and collected
Responsible for full Medicaid applications and annual renewals and communications with Corporate staff regarding status of each
Prepare and facilitate monthly aging reviews with Administrator
Prepare and facilitate bi-weekly problem accounts review with Administrator
Prepare and facilitate weekly Level of Care Meetings with Administrator and Care Management for maintenance of the Medicaid Payer resident levels
Prepare and facilitate weekly payer source meeting with Administrator and Admissions team
Other special assignments / functions directed by Administrator , VPO, or Regional AR Manager