Business Office HR Coordinator (Flushing YMCA)

YMCA of Greater New York•Queens, NY

4d•Onsite

About The Position

The YMCA of Greater New York is seeking a Business Office HR Coordinator for the Flushing YMCA. This role provides daily Human Resources and Payroll support, as well as some Financial Business support to the branch. The YMCA is committed to empowering youth, improving health, and strengthening community, fostering a culture of learning, leading, and collaboration. They operate with a people-first approach through their "LEAP" career framework (Leadership, Empowerment, Accountability, Personal Growth), aiming for trust, inclusion, growth, and development for all.

Requirements

Bachelor’s Degree or equivalent work experience required.
One (1) to two (2) years of experience in bookkeeping and/or administrative assistance.
Strong computer skills.
Detail-oriented and can manage multiple projects simultaneously.
Must be able to handle a high volume of work.
Excellent customer service and communication skills.

Nice To Haves

Knowledge of Human Resources preferred.
Knowledge of HRIS is a plus.

Responsibilities

Processing of employment and volunteer documents, including entry of screenings into the applicable system.
Assisting with Youth & Family screening and agency processing.
Conducting new hire orientations and paperwork reviews.
Generating and maintaining New Hire Packets and Status Change forms.
Timely and accurate data entry into CONNECT: HR.
Maintenance and accurate filing of all employee and volunteer files.
Notifying appropriate staff/agencies regarding leave requests (FMLA, disability, paid family leave, personal leave).
Coordinating medical plan changes and providing benefit information.
Providing an overview of health insurance, retirement, direct deposit, etc.
Providing vacation hours, sick hours, and personal benefits upon request.
Assisting with employment verification requests.
Timely response to unemployment claims in the absence of the supervisor.
Timely entry of Workers' Comp claims in the absence of the supervisor.
Tracking training completions for all branch staff (e.g., Child Abuse Prevention, Preventing Sexual Harassment, Cyber Security Awareness, Active Assailant, Time-Clock Use).
Assisting in preparing daily deposits, bank and credit card reconciliation, and reporting.
Resolving and tracking chargebacks.
Processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports.
Running open PO and Income-On-Hold (IOH) reports.
Handling petty cash flow, auditing receipts, and preparing Accounts Payable reimbursement vouchers.
Collecting purchasing card documents and submitting them to the Association Office.
Distributing financial reports to branch department heads.
Maintaining and updating business office records, including vendor files and archives, in accordance with File Retention guidelines.
Assisting with government contract record-keeping and reporting.
Acting as a backup for the branch's Administrative Assistants.
Assisting with maintaining office equipment and computers, and ordering supplies.
Creating and submitting HelpDesk tickets.
Ordering and managing the inventory of office supplies.