Business Office Director

Atria Senior Living•CA-Sunnyvale, CA

1d•Onsite

About The Position

We create communities where employees thrive in their work, helping our residents thrive in their homes. Atria Senior Living’s family of brands has openings for individuals looking for a career with outstanding benefits, including: Paid holidays and PTO Community employees may receive annual anniversary rewards dependent on classification. Benefits package also includes Health, Dental, Vision, and Life Insurance Retirement Savings Plan / 401(k) employer match Tuition reimbursement (U.S Based Communities) Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location As a valued team member at Atria, you’ll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Requirements

Associate or bachelor’s degree in Accounting, Business, Finance or a related field and two (2) years of experience with business office functions; or an equivalent combination of education and experience.
Working knowledge of general accounting, billing and collections and expense management practices.
Working knowledge of federal and state employment laws.
Able to clearly present information through the spoken word.
Can accurately communicate, providing the necessary level of detail even under stressful or demanding conditions.
Ensures a positive attitude and team orientation is exhibited in verbal and non-verbal communication.
Past history of solid performance management skills, including the ability to communicate performance expectations, document performance conversations, coach and document performance issues and complete performance management expectations as guided by the Company.
Able to perform budget analysis and variance reporting.
Proficient in using Microsoft Office and ability to operate standard office equipment.

Nice To Haves

Three (3) to five (5) years in business office management, finance or accounting preferred.

Responsibilities

Managing and supervising the business office functions at the community.
Serving as the community’s primary resource for handling and managing questions/inquiries from residents and their families as well as from employees related to cash receipts, billing, vendor payments, expenses, payroll and benefits.
Coordinating and assisting with maintaining accurate employee payroll and benefits data and explaining and instructing employees regarding benefit options.
Maintaining and overseeing specific processes for the collection and maintenance of resident data, including resident statement accuracy, review of resident agings, confirming level of care to billing accuracy, and resident demographic information.
Responsibly managing and supervising all front desk/clerical personnel including scheduling, assignment, direction, performance review (including input on pay adjustments), hiring and discipline consistent with company policy.
Assisting the Executive Director with managing the community’s operation by utilizing independent judgment and discretion to review and advise on billing issues, expenditures and budgetary matters for the community.
Managing and directing all accounts receivable, to include pursuit and follow-up of unpaid balances.
Ensuring correct coding of the community’s accounts payable and accruing expenses as needed.
Directing collection of on-site employee data related to demographics, payroll, employee benefits and employee leave administration.
Ensuring employee files are maintained in accordance with Atria’s policies and procedures as well as federal, state, and local regulations.
Primary community responsibility for assistance with month-end close process, including accrual preparation and analysis of general ledger/monthly operating statements.
Working with Executive Director to fully understand operating results and trends.
Diligently working toward the completion of special projects, requests, and assignments as appropriate.
Serving as the community’s “manager-on-duty” on a regular basis.
Assisting in sales process by conducting inquiry tours as necessary.
May drive company vehicle from community to social and other various destinations (only if required by community).
May perform other duties as needed and/or assigned.