Business Office Director

WELLQUEST LIVING LLC•Reno, NV

1d•$60,000 - $70,000•Onsite

About The Position

The Business Office Director is responsible for overseeing the general administration of the human resource and accounting control systems, functions and procedures for the community. Perform Human Resource administrative duties for the property, including payroll, maintenance of personnel files, employee orientation, and facilitating general employee issues and inquiries as directed. Recruit, hire, evaluate, coordinate, motivate, monitor performance, schedule and supervise business office staff in accordance with company policy, as applicable. Responsible for posting new job positions in the property and placing appropriate help-wanted advertisements, if applicable. Screen new applicants, conduct background checks, arrange for interviews and prepare appropriate documents for the level of interview process. Responsible for all aspects of employee orientation including development and conducting such training. Manage employee benefit program including the notification to employees of eligibility requirements and ensuring proper employee deductions are recouped. Perform, administer and oversee the activities of the accounting functions including but not limited to the daily deposit, daily census, accounts receivable/collections, accounts payable, and management reports. Perform accounts receivable duties, such as, sending resident billing statement, maintains daily census, post payment to residents’ accounts, make bank deposits, etc. Responsible for accounts receivables and payables by ensuring that resident accounts are up to date, outside vendors are paid in a timely manner, and other related activities such as ledger management. Coordinate all payroll functions, including but not limited to confirming hours worked with department heads, transmitting payroll information to independent firm to processing, tracking labor reporting variances to the Executive Director. Maintain all aspects of employee files, base wages, tax withholding and correspondence with state agencies relating to unemployment. All files must be kept current. Maintain all non-care related components of the residents’ files. All files must be kept current. Coordinate all risk management activities for the community including worker’s compensation claim reporting and management, maintenance of Certificates of Insurance for all community vendors, maintenance of valid driver’s licenses and certifications of insurance for all employees that drive on company business. Maintain confidentiality in all areas of work responsibility, including but not limited to, employee and resident information. Participate in daily “Stand-Up” meetings to communicate key issues within the department. Understand and ensure compliance with all Federal (Title 22) and state regulations concerning the department. Aid in community marketing effort through demonstrated proficiency and willing ness to conduct community tours, participation in all required marketing events and through positive/friendly interaction with all potential residents, family member and referral sources. Arrange for coverage of job duties within the department during employee absences either through delegation or personal completion of duties. Maintain a safe and secure environment for all staff, residents and guests, following established safety standards. Encourage teamwork through cooperative interactions with co-workers and other departments. Support a positive and professional image through actions and dress. Performs other duties consistent with the position as assigned by the Executive Director.

Requirements

Accounts payable/receivable oversight
Payroll processing or coordination
Audit preparation and compliance
Coaching, training, and conflict resolution
Office workflow management
Strong written and verbal communication
Ability to work cross-functionally with leadership, HR, and operations

Responsibilities

Oversee the general administration of human resource and accounting control systems, functions and procedures.
Perform Human Resource administrative duties including payroll, maintenance of personnel files, employee orientation, and facilitating employee issues.
Recruit, hire, evaluate, coordinate, motivate, monitor performance, schedule and supervise business office staff.
Post new job positions and place help-wanted advertisements.
Screen new applicants, conduct background checks, arrange for interviews and prepare necessary documents.
Manage all aspects of employee orientation.
Manage employee benefit program, including notification of eligibility and ensuring proper deductions.
Administer and oversee accounting functions including daily deposit, daily census, accounts receivable/collections, accounts payable, and management reports.
Perform accounts receivable duties such as sending resident billing statements, maintaining daily census, posting payments, and making bank deposits.
Manage accounts receivables and payables to ensure timely vendor payments and up-to-date resident accounts.
Coordinate all payroll functions, including confirming hours, transmitting payroll information, and tracking labor reporting variances.
Maintain all aspects of employee files, including base wages, tax withholding, and correspondence with state agencies.
Maintain all non-care related components of resident files.
Coordinate all risk management activities, including worker’s compensation claims, Certificates of Insurance, and employee driving records.
Maintain confidentiality of employee and resident information.
Participate in daily “Stand-Up” meetings.
Ensure compliance with all Federal (Title 22) and state regulations.
Aid in community marketing efforts by conducting tours and participating in marketing events.
Arrange for coverage of job duties during employee absences.
Maintain a safe and secure environment for staff, residents, and guests.
Encourage teamwork through cooperative interactions.
Support a positive and professional image.