Business Office Director The Residence at Ferry Park

LCB Senior Living•Rocky Hill, CT

3d•Onsite

About The Position

LCB Senior Living is hiring a Business Office Director at The Residence at Ferry Park. This is a full-time role responsible for organizing and directing all functions of the business office and human resource function. The role involves managing accounts payable and receivables, coordinating pay arrangements, managing payroll, maintaining personnel files, and supervising the receptionist. The position also participates in budget preparation and planning.

Requirements

Knowledge of receivables and collections, general bookkeeping, wage and overtime laws, and payroll functions.
Ability to work with department managers to ensure appropriate paperwork is completed and procedures are followed.
Ability to communicate effectively in English both orally and in writing.
Good organizational and personnel skills.
Computer knowledge essential.
Three or more years of experience in business office management, which includes bookkeeping and/or human resources responsibilities.

Nice To Haves

A Bachelors Degree in business from an accredited university is preferred.
Experience in the health care industry is preferred.

Responsibilities

Promote the mission and core values of the Residence and LCB Senior Living.
Actively grow community occupancy by representing and interacting positively with potential residents, family members, and professionals.
Ensure the business office and reception areas operate in accordance with corporate policies, procedures, and State and local regulations.
Interpret company policies and procedures to associates, residents, family members, visitors, etc.
Organize, direct, and supervise all business office functions in conjunction with department managers.
Requisition adequate supplies and equipment for the community while ensuring price competitiveness of vendors.
Provide information, collect data, and complete reports for the corporate office to facilitate billing and financial reporting.
Manage the residence insurance programs, including workers compensation, health insurance, and life insurance.
Manage leaves of absence.
Verify each department is maintaining logs of residents charges.
Copy and file checks received from residents and make a deposit daily.
Utilize Yardi system to ensure timely collection of accounts and report on delinquent accounts.
Coordinate pay arrangement methods with residents or their designees.
Check all invoices and vouchers and assist Department Managers with the coding of bills for payment.
Maintain vendor files.
Manage all aspects of the payroll system, including time reports, earnings, calculations, audit, and distribution.
Keep accurate records of vacation, holiday, sick leave, overtime, and leaves of absence.
Maintain all associate personnel records in accordance with residence policies and procedures and requirements of outside agencies.
Maintain all resident files in accordance with policies of the property and outside agencies.
Supervise the receptionist and provide backup support for the reception desk.
Conduct and/or attend required in-service training and orientation.
Participate in the Manager-on-duty program.
Respond to resident requests.
Ensure that all billing information is in accordance with residents agreements.
Participate in bond tax credit program by insuring required paperwork is received in a timely manner and that enough residents are qualified per regulation where applicable.
Perform other duties as requested.