Business Office Director

Ciel Huntington LLC•Janesville, WI

2d•Onsite

About The Position

The Business Office Manager is responsible for overseeing the general administration of the human resource and accounting control systems, functions, and procedures for the property. Supports the mission, vision, and goals of the organization, upholding and promoting company culture and vision.

Requirements

Bachelor’s Degree from a four-year college or university, or one to three years related experience and/or training; or equivalent combination of education and experience.
Two (2) years’ experience in long-term care.
Licensed Administrator (as required by state).
Proven leadership and management skills in a healthcare setting.
Excellent decision-making skills regarding finance and budgeting.
Must have strong understanding of the English language sufficient to read and write.

Responsibilities

Consistently and accurately maintains accurate records of A/R, A/P, payroll, admissions, discharges bank deposits, and census.
Organizes, develops, and maintains business office systems in accordance with Community standards.
Establishes and maintains an ongoing, positive working relationship with vendors.
Supervises and trains staff performing Concierge functions.
Performs monthly bill processing of resident’s responsible party.
Performs routine collection efforts on accounts. Tracks resident account process and supervises collection of data to support claim.
Makes timely bank deposits and posts to resident invoices.
Posts medical, central, and incontinent supply charges to resident accounts.
Reviews and approves accounts payable timely in accordance with established processes.
Maintains and audits all financial records and accounts receivable software/records.
Supervises timely submission of payroll from time clock.
Supervises the paperwork process related to employee hires, changes, and terminations (voluntary and involuntary) in terms of submitting appropriate paperwork and personnel files.
Oversee recruiting, maintaining job postings, reviewing applicants on a weekly basis.
Managing onboarding and ensuring new hires have completed all Relias trainings prior to moving their departments.
Assists with the admission of new residents, discussing financial arrangements with the responsible party, and confirming admissions forms are completed.
Verifies current business files are established and maintained on residents and employees.
Attends training courses at community and maintains up to date monthly, quarterly, annual training through designated Learning Management System (LMS).
Attend all required all staff meetings.
Other duties as assigned, and which relate to the success of the community and the care, comfort, and happiness of our residents.