Business Office Coordinator

Missions Inc Programs•Plymouth, MN

2d•Onsite

About The Position

Under the direction of the Director of Finance, the Business Office Coordinator provides administrative support and coordinates the daily operations to the Finance Department and works collaboratively with HR leadership. This position is primarily finance-focused (75%), assisting with accounts payable, payroll processing, resident trust accounts, and financial recordkeeping. The remaining 25% provides administrative HR support including benefits coordination, personnel filing, and employee relations assistance. This position requires accuracy, confidentiality, and a professional, service-oriented approach aligned with Mission Nursing Home’s mission and policies.

Requirements

Associate’s degree (AA) in Accounting, Business Administration, or related field required
2+ years of administrative experience in a finance in senior care, long-term, skilled nursing facility, or healthcare setting preferred.
1+ years of payroll processing or accounting experience; knowledge of GAAP preferred
Proficiency in Microsoft Office Suite and payroll/accounting software
Excellent organizational skills with the ability to prioritize tasks and meet deadlines
Ability to always maintain strict confidentiality in compliance with HIPAA & PII
Ability to read, write, and communicate effectively
Ability to work independently and follow directions with minimal supervision

Nice To Haves

Knowledge of benefit administration a plus

Responsibilities

Assists with processing accounts payable invoices including reviewing of accuracy, distributing to appropriate managers, general ledger coding, and filing paid invoices
Reconcile invoices to checks and assist with running AP check cycles under the direction of the Director of Finance
Support Petty Cash and commissary functions in accordance with Business Office policy
Assists with preparing and processing facility deposits accurately and in a timely manner
Maintains payroll and financial records in accordance with federal and state retention requirements
Responds to vendor inquiries and assist with resolving invoice discrepancies
Handles finance-related email correspondence and document filing
Assists with employee benefit administration including annual enrollment processing, plan changes, system updates, reconciliations, and responding to general employee benefit questions
Maintains and organize personnel files in accordance with federal and state requirements, including affirmative action documentation
Assists with preparing, auditing, and distributing confidential payroll in accordance with federal and state regulations; support and process Payroll Based Journal (PBJ) submission per facility standards
Assists and supports HR with processing bi-weekly payroll
Performs other duties as assigned by the Director of Finance