Business Office Coordinator I 2026-02065

State of Wyoming•Cheyenne, WY

4d•Onsite

About The Position

This position serves as the executive assistant to the Adjutant General (TAG), providing critical administrative and operational support to the TAG's office. Manages and coordinates key functions essential to the daily operations of the Wyoming Military Department and the Wyoming National Guard.

Requirements

Knowledge of Microsoft Outlook, Microsoft Office Suite (Word, PowerPoint, Excel, etc.).
Requires a high level of expert communication both orally and in writing.
Requires interpersonal and people skills.
Provides guidance, mentorship, and institutional knowledge internally and externally.
Bachelor's Degree (typically in Business)
0-2 years of progressive work experience (typically in Business) OR 3-5 years of progressive work experience (typically in Business)
A Federal Security Background Check and Secret clearance are required

Nice To Haves

Knowledge of the military hierarchy, rank structure, culture, and protocol.

Responsibilities

Manages a fast-paced, high-visibility executive calendar for The Adjutant General (TAG); prepares executive briefing binders and materials; arranges in-person, video teleconferencing and secure meetings; proactively tracks national and global developments to anticipate schedule shifts and deconflict high-priority commitments.
Coordinates comprehensive in-state, national, and international travel itineraries for TAG—including deployed troop visits and joint travel with the Governor's Office; secures authorizations, itineraries, and lodging in support of dynamic mission requirements.
Audits and reconciles executive state timecards for TAG, cross-referencing military duty to maintain strict statutory compliance against dual compensation ("double-dipping"); independently tracks General Officer, Annual Training and Inactive Duty Training days for federal reporting to secure critical federal military pay and travel fund allocations for the state.
Develops and manages the annual Wyoming legislative tracking system; monitors proposed legislation impacting the Wyoming Military Department and veterans; compiles and distributes daily legislative updates during session to internal leaders and external stakeholders detailing bill statuses, floor readings, and committee schedules.
Serves as a trusted sounding board to the Command Team, offering candid, ground-level feedback on office workflow, administrative processes, and organizational climate; actively mentors administrative personnel and junior staff on standards, job proficiency, and professional growth.
Serves as the primary gatekeeper for the TAG’s office; screens visitors and executive phone inquiries; logs, reviews, edits, tracks, and routes all official correspondence submitted for TAG review and signature, ensuring proper formatting, grammatical accuracy, policy compliance, and complete chain-of-command staffing prior to executive presentation.
Manages official protocol items, including military retirement packets, senior leader gifts, and Governor-signed commendation letters; oversees the ordering, flying, tracking, and presentation of U.S. and Wyoming State flags for retirements, troop deployments, and state funerals.
Manages Octogenarian milestone recognition for Guard veterans and coordinates custom TAG recognition awards for service members, state employees, and citizens.
Directs or assists with the planning, logistics, and execution of major annual executive events, including the Governor's Military Reception, Senior Mentors Conference, Cheyenne Frontier Days Distinguished Visitor visits, CFD Governor’s Dinner, Gold Star Families events, Civil Air Patrol Annual Conference, and Outstanding Soldier and Airman of the Year (OSAY) banquet.
Coordinates TAG’s participation and logistics for community outreach, civic functions, and public speaking engagements across the state.
Oversees daily office logistics, including supply purchasing, association dues, and state purchasing card reconciliations; submits facility and fleet maintenance work orders; schedules checks on secure equipment; troubleshoots minor IT/office technical issues.
Maintains and updates critical state and federal resources, including Federal SharePoint calendars, the Wyoming State Directory, executive leadership contact rosters, and office display boards.