Business Office Associate

Bishop McNamara High School•Forestville, MD

2d•Onsite

About The Position

Bishop McNamara High School is a co-ed independent, Catholic day school founded in 1964 by the Brothers of the Holy Cross. The school is located minutes from Washington, DC, serves 890 students, and seeks a Business Office Associate reporting to the Director of Finance. The Business Office Associate supports the daily operations of the business office, with primary responsibilities in accounts payable and payroll. The Business office associate ensures financial integrity, operational excellence, and alignment with the school’s mission.

Requirements

Minimum of 3 years of Accounts Payable and/or Payroll processing
Great organizational and time-management skills
Ability to organize and analyze financial data
Ability to make accurate computations
Excellent communication and interpersonal skills
Ability to work independently and collaboratively
Attention to detail and accuracy
Adaptability and flexibility in a dynamic school environment
A bachelors or higher education
Proficiency in Google Workspace and Microsoft Office

Responsibilities

Ensures timely review and payment of invoices
Review and process invoices in a timely manner
Maintain the accounts payable (A/P) platform
Set up and manage new vendor accounts
Enter approved invoices into payment batches
Ensure all payment requests are properly addressed and documented
Reconcile vendor accounts and the general ledger
Collaborate with the HR department to process semi-monthly payroll
Understand payroll processes and navigate payroll systems effectively, preferably Paylocity
Process and manage tax documents, including W-2s, W-9s, 1099s, and 941s
Maintain strict confidentiality of employee information
Apply general accounting principles in practice such as understanding chart of accounts and journal entries
Distribute budget vs. actual reports to budget owners
Monitor expenses and ensure receipts are properly uploaded and documented
Provide courteous service to students, parents, vendors and staff.
Provide cross functional support within the business office.
Address concerns promptly with professionalism and grace.