Business Office Administrative Associate, Butler School of Music

The University of Texas at Austin•Austin, UT

9d•Hybrid

About The Position

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world. This position provides high-level administrative and customer support to staff, faculty and vendors in the Butler School of Music. It is responsible for various administrative duties including accounts payable, travel, procurement, vendor set-up and record-keeping.

Requirements

Bachelor’s Degree
One year experience working in an administrative office
Demonstrated knowledge of Microsoft Office Suite tools (in particular, Excel)
Initiative
Effective Communication
Teamwork
Accuracy and Attention to Detail
Manage Multiple Priorities
Service Excellence
Growth and Development Mindset
Problem Solving

Nice To Haves

Previous experience working in a higher education administrative office.
Previous experience with University of Texas business applications (e.g., DEFINE).

Responsibilities

Process vendor invoices, entertainment reimbursements, and commercial card and travel card statement payments, including collection of supporting receipts.
Process travel authorizations and travel reimbursements for faculty, students, and staff including cash advance requests and reconciliation.
Create purchase orders, contracts, and UT Market carts.
Process commercial card and travel card charges.
Create and update vendor profiles (GGV), process Payee Information Forms (PIFs), update payment methods, and prepare payment documentation.
Verify accuracy of account numbers and Define codes.
Coordinate with the Office of Accounting and BSOM faculty by providing consistent, timely and reliable communication.
Maintain filing systems, spreadsheets, and financial records.
Perform other administrative duties as assigned.