Business Manager I, II, III, or Senior

MSU Jobs•Starkville, MS

6d•Onsite

About The Position

Manages and coordinates the business operations of a department/unit. Performs duties required to maintain and administer departmental budgets; administers staff policies and/or procedures; compiles reports; performs administrative procedures. This position is within the Michael W. Hall School of Mechanical Engineering at Mississippi State University, an R1 institution with very high research activity. The school is the largest major at MSU and within the Bagley College of Engineering, with significant faculty research expenditure and a large student enrollment. The role involves managing financial aspects of research proposals, contracts, and sub-contracts, daily financial activities, and potentially supervising staff.

Requirements

Level I: Bachelor’s degree in accounting, finance, business, or management. No experience required.
Level II: Bachelor’s degree in accounting, finance, business, or management plus three years’ experience in financial management and/or accounting.
Level III: Bachelor’s degree in accounting, finance, business, or management plus six years’ experience in financial management and/or accounting.
Senior: Bachelor’s degree in accounting, finance, business, or management plus nine years’ experience in financial management and/or accounting.
Substitutions Allowed: Bachelor’s degree in any discipline with a minimum of 18 credit hours in business (i.e., business, finance, marketing, accounting, or management) as approved by Human Resources Management. Of the 18 credit hours, two (three hour) classes must be in Accounting.
Skill in organizing resources and establishing priorities.
Ability to foster a cooperative work environment.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Knowledge of customer service principles, techniques, systems, and standards.
Skill in budget management.
Knowledge of faculty and/or staff hiring procedures.
Knowledge and understanding of business management principles and practices.
Skill in the use of personal computers and related software applications.
Skill using BANNER system.
Ability to develop and maintain record-keeping systems and procedures.
Skill in proposal submission platforms

Responsibilities

Assume all pre-award and post-award financial aspects responsibilities of research proposals, contracts, and sub-contracts at ME School, including assisting faculty with budget development, proposal preparation, and ensuring adherence to funding requirements.
Manages the daily financial activities of the department or unit, which include budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with university policies and procedures, state, and federal regulations.
May supervise staff, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
Coordinates, designs, and implements internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university.
Develops and implements systems and processes to establish and maintain records for the operating unit.
Prepares, in conjunction with the budget office, budget requests, operating budgets, legislative budget requests, and formal budget revisions as required.
Coordinates the preparation of reports of disbursements, special analyses, and information reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets.
Evaluates and/or negotiates contracts for the purchase of services in coordination with the university purchasing department.
Manages cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue.
As appropriate to the needs of the unit, may oversee auxiliary units.
Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit.
Serves as a liaison for grants and contacts with university administrators, state, federal, and private funding sources.
Participates in development, implementation and maintenance of policies, objectives, short- and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
Performs miscellaneous job-related duties as assigned.