59601 I.S. 061 Leonardo Da Vinci - SONYC - Youth Development Business Manager

The Child Center of NY•New York, NY

2d•Hybrid

About The Position

The Business Manager (BM) is responsible for the accurate, timely tracking of program spending across the Senior Vice President of Youth Development's full portfolio, including COMPASS, OMH Suicide Prevention, School-Based Early Support, School-Based Mental Health (SBMH) programming, and any new contracts, as well as the division's discretionary funding. The BM works closely with Program Directors and their teams, and is responsible for the timely completion of required paperwork and the ongoing management of program finances alongside the program team. The BM also serves as the division's primary liaison to Finance. This is a full-time, benefitted position.

Requirements

College graduate.
Minimum 2 years of experience in youth development, budget or fiscal tracking, or a related field.
Impeccable written and oral communication skills in English.
High proficiency in Microsoft Office, including Excel.
Comfort working across multiple data and tracking systems, including DYCD Connect, Ceridian, DocuSign, and FAMS.
Experience with funder invoicing, reimbursement claims, or grants administration.
Well-organized, with strict attention to detail.
Ability to plan and carry out assignments independently and in a team environment.
Ability to prioritize effectively to meet competing deadlines in a high-paced environment.

Nice To Haves

Microsoft Excel Certification(s).
Professional Notary Certification.
Prior experience liaising between program and finance teams.

Responsibilities

Lead the fiscal management and paperwork process for every contract held by the division, current or newly awarded, coordinating with the Program Director and team on reporting and financial data entry.
Own the ongoing, accurate tracking of program spending across the full portfolio, including COMPASS, SONYC, OMH Suicide Prevention, School-Based Early Support, and SBMH programming, covering payroll hours, OTPS expenditures, and encumbrances of future costs.
Maintain and update budget trackers on a consistent, no less than bi-weekly, basis in collaboration with site program leadership.
Create and modify budgets in collaboration with site leadership and Finance.
Manage budgets and process approved purchases in collaboration with YD site teams and Finance to ensure fiscal responsibility and full contract utilization.
Coordinate with Program Directors and their teams on the paperwork and financial data entry required to execute the program design written into the awarded contract.
Work closely with Program Directors to understand site-level expenses and hold PDs accountable for entering their team's payroll hours and OTPS expenditures accurately and on schedule.
Support Program Directors in using the division's tracking tool to encumber anticipated future expenses.
Build PDs' fluency with budget tracking systems and expectations so that spending data reflects real-time program activity.
Serve as the primary point of contact between YD program teams and the Finance department, whose systems often lag behind site-level tracking.
Ensure YD sites and Finance are working from a shared, consistent understanding of budget data, resolving discrepancies between the division's tracking tool and Finance's records.
Analyze DYCD Connect and related data by contract, working with site teams and office managers to ensure compliance and accuracy.
Track and communicate the budget impact of labor allocation changes, including the movement of multisite staff, such as Multisite Managers, across programs and funding lines.
Proactively flag allocation changes to Finance to close the gap between when a staffing or funding-line change takes effect and when Finance's systems reflect it.
Maintain clear documentation of current labor allocations across the portfolio to support fast, accurate updates when assignments change.
Compile SBMH service delivery data on a schedule that meets funder deadlines.
Prepare and submit required invoicing and reports to funders to ensure timely reimbursement for SBMH services delivered.
Track outstanding SBMH invoices and reimbursements to closure, escalating delays that put revenue at risk.
Complete the paperwork required to register discretionary funds.
Track discretionary fund allocations on an ongoing basis, following up with program leadership to ensure timely, compliant use.
Mine and utilize YD data applications and systems, including DYCD Connect, Ceridian, DocuSign, FAMS, and Microsoft Office, to support budget tracking and related compliance needs.
Collaborate with YD and inter-agency departments, including HR, Finance, and Facilities, to refine budget-related systems for accuracy and efficiency.
Create and maintain updated YD divisional business documents, such as org charts and the program directory, as they relate to budget and staffing.
Participate in all required agency and divisional trainings.
Support Program Directors' understanding of budget tracking expectations through informal coaching and, where needed, structured training.