Business Manager

University of Pennsylvania

2d • $77,330 - $100,000 • Onsite

About The Position

Reporting to the Senior Director of Fiscal Operations and with direct accountability to the Department Chair(s) for service and support, this position provides comprehensive business and financial management for the Departments of Biomedical Sciences and Pathobiology. As a critical member of the departmental leadership team in a decision-support role, this position provides oversight and administration of all departmental funds, including operating budgets, gifts, endowments, and sponsored project funds. Responsibilities include all budgetary and fiscal operations such as annual budgeting and quarterly forecasting; purchasing and reimbursement oversight; payroll administration; general ledger management including internal billing and corrections; and Procard and merchant account oversight. This role ensures compliance with institutional financial policies and internal controls, directly supervises departmental finance staff, and provides personnel administration support for faculty, staff, and students.

Requirements

• Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience are required.
• 5 to 7 years of experience is preferred.
• Demonstrated experience supporting financial operations, budgeting, and personnel or payroll processes in a complex organization.
• Proficiency in Microsoft Word and Excel.
• Strong analytical, verbal, and written communication skills.
• Demonstrated ability to maintain confidentiality.
• Excellent interpersonal and organizational skills; ability to work effectively with diverse stakeholders.
• Ability to work independently, prioritize tasks, and meet deadlines in a complex environment.
• Ability to manage multiple responsibilities simultaneously.

Nice To Haves

• Experience with Penn financial systems (BEN Financials, Workday, Hyperion Planning, Business Objects, PennERA) is preferred but not required; training will be provided.

Responsibilities

• Oversee the administration of all departmental budgets, including operating funds, endowments, gifts, and grants.
• Screen and approve expenditures; review and verify transactions for accuracy and compliance; process budget adjustments as needed.
• Provide monthly financial reports to account owners.
• Prepare quarterly forecasts and annual budgets.
• Provide financial information and reports to Department Chair(s), School leadership, and University administrators as requested.
• Oversee grant management activities, including proposal development support, award setup, expenditure monitoring, compliance oversight, and closeout.
• Oversee daily fiscal operations, including approval of financial transactions, reimbursements, purchasing, and Procard activity.
• Prepare and approve journal entries and deposits.
• Provide user support for BEN Financials, Procard, and Concur.
• Serve as liaison with central administrative offices.
• Ensure monthly reconciliation of credit card statements.
• Oversee Asset and Space systems.
• Prepare the annual Schedule F for activities outside the United States.
• Monitor and manage all departmental personnel and payroll activities, including new and replacement hires, salary changes, payroll reallocations, additional pays, annual merit processes, and effort reporting.
• Supervise departmental financial staff; provide guidance, training, and mentorship; and complete annual performance evaluations.
• Perform other duties and responsibilities as assigned.

Benefits

• Excellent healthcare and tuition benefits for employees and their families
• Generous retirement benefits
• A wide variety of professional development opportunities
• Supportive work and family benefits
• A wealth of health and wellness programs and resources
• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
• Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
• Tuition assistance for employees, spouses, and dependent children
• Retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth options
• Substantial amount of time away from work
• Long-Term Care Insurance
• Wellness and Work-life Resources
• Professional and Personal Development resources
• Access to a wide range of University resources as well as cultural and recreational activities
• Discounts on goods and services
• Flexible Work Hours
• Penn Home Ownership Services (forgivable loan for eligible employees)
• Adoption Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level