Business Manager at Metro Elevator Pittsburgh, Inc.
About The Position
As the Business Manager at Metro Elevator Pittsburgh, Inc., you will report directly to the division President. This is a true "jack of all trades" role that plays a crucial part in overseeing and optimizing the company's accounting, financial, and administrative operations. The role requires a strong understanding of financial management, including responsibility for cash, accounts payable and receivable, and accurate financial reporting. With a detail-oriented and highly organized approach, you will ensure that our financial and administrative processes are efficient, compliant, and aligned with the division's overall objectives, contributing significantly to our operational success and financial health.
Requirements
- 5+ years of experience in accounting/bookkeeping OR a Bachelor's degree in Accounting, Finance, or a similar field
- Highly organized with the ability to manage multiple priorities and deadlines simultaneously
- A solid understanding of accounting/bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts
- Advanced Microsoft Office skills (especially Microsoft Excel), with an ability to become familiar with company-specific programs and software
- Strong verbal and written communications skills, especially with customers
- Has a "positive, can do" attitude with exceptional interpersonal skills
- Able to work well under pressure and meet all deadlines
- Works well in a team environment and with upper management
Responsibilities
- Manages billing, accounts receivable and accounts payable, including Bill.com AR/AP and Emkay
- Processes vendor setup, purchase orders, AP bills, and records payments
- Manages T&M billing, recurring contract billing, and estimates/billing for modernization, construction, and large repair projects
- Receives payments in accounting system and manages collections
- Prepares and posts receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks
- Reconciles general ledger accounts
- Prepares bank reconciliations
- Performs month end close procedures, including bank reconciliations and the month-end checklist
- Executes monthly expense/credit card reports in a timely manner; codes, approves, and downloads BMO OneCard transactions into accounting system
- Processes ACH and bill payments
- Inputs standard journal entries
- Performs analysis on P&L and customer accounts
- Provides administrative support to company leadership as well as the mechanics
- Oversees daily cash management - balances, reporting, and best practices with cash
- Maintains customers, locations, equipment, and tickets in ESS
- Manages SharePoint folders and the admin toolkit
- Reviews and processes employee reimbursements
- Fills out vendor credit applications
- Manages fleet vehicle insurance, registration and payments
- Develops and prepares financial and operations reports from company-specific programs
- Works with Director of Operations on reviewing timecards for mechanics
- Responsible for new employee onboarding and termination processing
- Processes weekly payroll and weekly union 401(k) processing
- Manages and maintains monthly employee union benefits and vacation tracker
- Accurately inputs payroll journal entries in accounting system
Benefits
- Medical, dental, vision, LTD, and life insurance
- Paid time off
- 401k plan with employer matching contribution
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
