Business Manager

The Salvation Army Canada and Bermuda Territory•Toronto, ON

1d•Onsite

About The Position

The Salvation Army is seeking a Business Manager to maintain the integrity of all financial transactions and records for Toronto Harbour Light Ministries and its satellite locations across the GTA and Glencairn. This role reports to the Executive Director (ED) and involves financial reporting, analysis, oversight of revenue and expenses, funder reporting, payroll, and budget management. The Business Manager will also manage relationships with governance boards, senior management, employees, THQ staff, vendors, funders, and audit teams. This position requires a strong understanding and support of The Salvation Army's mission and values.

Requirements

Completion of an undergraduate degree, preferably in a financial or business-related field.
Minimum of 5 years of prior related experience in finance and accounting.
Management of business contracts and inventories preferred.
Previous experience coaching and mentoring a direct report.
Able to use a variety of MS Office products, including Excel.
Develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
Attention to detail, problem-solving and analytical skills.
Strong communication skills.
Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
Able to manage tight deadlines.
Organized and efficient.
Manage various financial projects for different programs simultaneously.
Computer literate; above average skill in Excel and other accounting software.
Must obtain a Vulnerable Sector check satisfactory to The Salvation Army.

Nice To Haves

Professional CPA designation will be a strong asset.
Alternative combinations of education and experience may be considered.

Responsibilities

Review monthly financial statements and prepare variance reports for management.
Advise the Executive Director and Senior Management on the ministry unit's financial position, risks, and recommend financial controls.
Perform ad hoc financial analysis to support management decision-making.
Oversee and approve journal entries and adjustments.
Supervise the preparation and submission of financial and statistical reports required by funders and government bodies.
Serve as the primary liaison with funding agencies' finance departments.
Support the Executive Director and Senior Management in preparing funding applications.
Coordinate quarterly financial reporting and reconciliations.
Coordinate accounting, financial reporting, and controls for capital projects.
Maintain resident fee payment accounts and prepare related statements.
Lead preparation for internal and external audits and ensure compliance with financial management standards.
Oversee all cash handling, deposits, and negotiables, ensuring dual-count controls.
Supervise staff in the handling of cash, petty cash, and Personal Needs Allowance (PNA).
Ensure accurate and timely revenue recognition by overseeing monthly invoice preparation.
Monitor revenue postings and reconciliations, and resolve discrepancies.
Review and approve coding for all invoices, ensuring proper departmental and expense allocation.
Review expense coding and compliance for corporate credit cards, vehicle expenses, and personal reimbursement submissions.
Analyze and resolve unallocated or misallocated expenses.
Provide financial and vendor-related support on behalf of the Executive Director.
Analyze monthly occupancy reports and prepare reports for funders.
Review quarterly reports with the Executive Director.
Develop efficient operational procedures with the Director of Client Service and/or Program Coordinators.
Analyze, allocate, and update internally shared costs annually along with the budget.
Review payroll expenses, check against budget, and supporting documents.
Prepare/Review journal entries for ED approval.