Business Manager

Hearst•San Francisco, CA

41d•Hybrid

About The Position

The Western Properties (WP) Business Manager, working under the direction of the Resident Controller, is responsible for the payroll maintenance requirements for Hearst Corporation’s extensive California real estate and land holdings. In addition, this position performs monthly accounting duties for several WP business entities. This position is hybrid in as much as the Manager will have dual functions.

Requirements

Payroll maintenance requirements
Monthly accounting duties
Competitive salary analysis for management employees
Employee maintenance (setup/termination)
Processing salary increases
Preparing annual staff and management bonuses
Allocating Wyntoon Estate tips
Bi-weekly payroll processing
Entering hours worked & recording PTO
Sending "SSL" forms for additional payments
Preparing annual payroll budget
Maintaining/verifying PTO balances
Year-End & Other Miscellaneous P/R Reporting
Talent Acquisition/Data Management/Employee Relations
Working closely with WP’s Vice President & General Manager on hiring and retention of management employees
Sending out offer letters
Maintaining WP Employee Handbook and updating employment policies
Working knowledge of federal, state, and local laws governing employment practices, conflict resolution, and harassment
Maintaining Personnel Files
Working with management team and Human Resources to address employee problem resolution
Health Insurance Maintenance (setup/termination for employees and dependents)
Tracking monthly health claims
Allocating monthly Cigna & VSP premiums and claims
Preparing annual analysis of monthly claims by business unit
Providing COBRA information to terminated employees
Processing benefit invoices for union employees
Advising employees on benefits questions
Monthly Closing of WCR, 5M Project, 45 Third St and Wyntoon Estate with corporate reporting
Monthly Account Reconciliations through Oracle ARCS
Other miscellaneous monthly accounting – Cap Ex, A/R Aging etc.
Quarterly – Corporate Variance Reports
Preparation of annual operating budget worksheets
Annual – Year End forms, Tax Schedules

Responsibilities

Compensation/Payroll: Provides competitive salary analysis for management employees upon request by VP & GM. Employee maintenance, setting up new employees/terminate employees as needed. Processes salary increases. Prepares annual staff and management (MBO) bonuses for review and approval. Allocate Wyntoon Estate tips to each employee during guest season and enter into PR/ADP for tax withholding purposes. Bi-weekly payroll processing, entering hours worked & record employees PTO. Send in “SSL” forms for additional payments. Prepares annual payroll budget for Resident Controller. Maintain/verify PTO balances Year-End & Other Miscellaneous P/R Reporting, including: 1095 Info Total Healthcare costs for W-2s Vehicle Fringe Info PCori Info Reporting
Talent Acquisition/Data Management/Employee Relations: Works closely with WP’s Vice President & General Manager on the hiring and retention of management employees. Sends out offer letters for both management and staff positions. Maintains WP Employee Handbook and updates employment policies as needed. Has working knowledge of federal, state, and local laws governing employment practices, conflict resolution, and harassment. Maintains Personnel Files. Works with management team and Human Resources to address employee problem resolution.
Employee Benefits: Health Insurance Maintenance, setting up new employees/terminate employees and their dependents. Track monthly health claims from Cigna segregated by employee name/department. Allocate monthly Cigna & VSP premiums and claims to each business unit with notification to other Accounting Managers for recording. Prepare annual analysis of monthly claims by business unit for Resident Controller’s use in budget process. Provide COBRA information to terminated employees. Process benefit invoices for union employees. Advise employees on how and where to find answers to benefits questions.
G/L – Accounting: Monthly Closing of WCR, 5M Project, 45 Third St and Wyntoon Estate with corporate reporting Monthly Account Reconciliations through Oracle ARCS for WCR, 5M, 45 Third St. and other WP business entities as assigned. Other miscellaneous monthly accounting – Cap Ex, A/R Aging etc. Quarterly – Corporate Variance Reports. Preparation of annual operating budget worksheets. Annual – Year End forms, Tax Schedules.