Business Manager - SES - 31001661

State of Florida

21h•Onsite

About The Position

This position is located in Tallahassee, Florida The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office (SWO); the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”. Position Overview and Responsibilities: This is a professional position within the Bureau of Financial Management, Grants Unit. This position is for programmatically assisting local governments with the use of federal and state emergency management funding ensuring the completion of activities specified in the agreement awarded by FDEM. Duties include, but are not limited to the following:

Requirements

Ability to plan, develop, and manage comprehensive internal processes related to contract and grant management.
Ability to analyze, prioritize, and manage a high volume of work, including tasks with competing deadlines, in a timely and effective manner.
Ability to communicate effectively with supervisors, staff, sub-recipients, and external partners through both written and verbal means.
Ability to supervise subordinate staff, manage workloads, and ensure accountability for assigned responsibilities.
Knowledge of Department of Homeland Security (DHS) grant programs, applicable rules, and regulations.
Ability to travel and work non-traditional hours on a frequent basis, often with short notice and for extended periods, in support of program or emergency management needs.
A minimum of four years’ experience in grant management, financial management, accounting, or a similar field.
A minimum of two years' experience in a supervisory/manager role.
Valid Florida Certified Contract Manager (FCCM) certification or ability to obtain within first 12 months of employment.
Valid driver’s license.

Responsibilities

Provide daily supervision to programmatic staff ensuring compliance with applicable rules, regulations, and program activities related to federal or state programs.
Prioritize and manage programmatic activities related to federal and state programs and other contractual agreements in order to ensure compliance with all applicable rules, regulations, and program guidelines.
Coordinate scope of work and deliverables by monitoring progress to ensure compliance with established timelines and requirements.
Review reimbursement requests programmatically to verify accuracy, eligibility, and alignment with grant guidelines.
Conduct report analysis and perform audit follow-up as necessary.
Serve as a liaison with sub-recipients of grant funding, internal program managers, and external partners to facilitate effective communication and program implementation.
Maintain a contract status reporting database and prepare other required reports to support program oversight and accountability.
Provide recommendations for program improvements, rule revisions, and other related requirements to enhance efficiency and compliance.
Coordinate the programmatic review of contract deliverables in collaboration with subject matter experts and external partners to ensure accuracy, compliance, and alignment with grant requirements.
Provide program analysis and data to support the preparation of program-related budget amendments and budget issues, ensuring accuracy and alignment with legislative and agency requirements.
May be required to work during activation of the Emergency Operations Center (EOC) in support of statewide emergency response and recovery efforts.
Perform other related duties as assigned.