BUSINESS MANAGER III - SES - 64002508

State of Florida • FERNANDINA BEACH, FL

10d • Onsite

About The Position

This position provides direct assistance and data for the development of the annual budget, cost-based reimbursement, and county and state contracts. The Business Manager III administers all fiscal operations including the annual budget submission and management, authorization of expenditures, and completion of financial reports. This role provides budget oversight to all L4 managers and meets to review and adjust budgets as needed, ensuring all programs stay within their allotted budget and any grant funds are spent as required. The position is responsible for completing and submitting the annual core contract between DOH-Nassau and the Nassau County Board of County Commissions, monitoring Trust Fund and OCA balances for compliance, and providing financial and program reports as requested. The Business Manager III ensures fiscal business office processes are monitored for compliance with federal, state, and local guidelines and maintains and monitors revenue intake such as cash, checks, and credit card transactions throughout Nassau County Health Department sites. This role supervises staff in purchasing, accounts payable, accounts receivable, budget and contract management, and vital statistics. Additionally, the Business Manager III develops performance expectations, meets with staff regularly to discuss performance, completes performance reviews, maintains vacation and work schedules, ensures proper coverage, and completes timesheets. The position supervises the preparation and processing of purchase requisitions, purchase card transactions, and invoices for payment. The Business Manager III is responsible for rate management and reconciles on a monthly basis using the rate adjustment ledger in the Rate System. They approve all HR Tickets as Budget representative to ensure adequate budget and rate is available and reviews biweekly payroll reallocation reports, working with program managers to make adjustments in the module as needed.

Requirements

• Knowledge of accounting rules and principles
• Knowledge of Microsoft office with specific knowledge in Excel
• Knowledge of various DOH accounting systems such as but not limited to FIRS, FIS, FLAIR/PALM
• Ability to document workflow and other activities relating to the improvement of management practice
• Ability to conduct fact-finding research
• Ability to collect and analyze data and develop specific programs to correct such deficiencies
• Ability to utilize problem-solving techniques
• Ability to work independently
• Ability to plan, organize, and coordinate work assignments
• Ability to supervise people
• Ability to assess training needs
• Ability to make training presentations
• Ability to develop and apply program measurement criteria
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• Ability to formulate policies and procedures
• Ability to evaluate and analyze training data
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to business office functions
• General knowledge of state financial and reporting systems
• Ability to plan, organize, and coordinate work assignments
• Ability to recognize and satisfy customer needs
• General knowledge of the principles and practices of personnel administration; knowledge of sound techniques in all aspects of personnel management, knowledge of the organizations and operations of administrative programs
• Ability to develop long term plans and programs and to evaluate work accomplishments
• Ability to apply and adapt practices and techniques to the special requirements of senior management
• Ability to establish and maintain effective relationships with other management staff, employees, and the general public
• Ability to present facts and recommendations effectively in oral and written form
• Working knowledge of State Accounting System (FLAIR, FIS, FIRS, CONMAN, RDS, and HMS)
• Advanced experience with Microsoft Office tools
• Ability to work independently
• Knowledge of Purchasing, Accounts Receivable and Payable
• Knowledge of State of Florida Budgeting Modules and assess individual budgeting needs
• Eligible and maintain ability to obtain a Purchasing Card
• High School Diploma
• Ability to supervise employees in an office setting
• All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Bachelor’s degree in finance and/or accounting, or equivalent
• 3+ years’ experience in Supervisory Leadership
• Knowledge of contract management and grants
• Valid Driver’s License

Responsibilities

• Provides direct assistance and data for the development of the annual budget, cost-based reimbursement, and county and state contracts.
• Administers all fiscal operations including the annual budget submission and management, authorization of expenditures and completion of financial reports.
• Provides budget oversite to all L4 managers and meets to review and adjust budgets as needed. Ensures all programs stay within allotted budget and any grant funds are spent as required.
• Completes and submits the annual core contract between DOH-Nassau and the Nassau County Board of County Commissions.
• Monitors Trust Fund and OCA balances to ensure compliance and provides financial and program reports as requested.
• Ensures fiscal business office processes are monitored for compliance with federal, state, and local guidelines.
• Maintains and monitors revenue intake such as cash, checks, and credit card transactions throughout Nassau County Health Department sites.
• Supervises staff in purchasing, accounts payable, accounts receivable, budget and contract management, and vital statistics.
• Develops performance expectations, meets with staff regularly to discuss performance, completes performance reviews, maintains vacation and work schedules, ensures proper coverage, and completes timesheets.
• Supervises the preparation and processing of purchase requisitions, purchase card transactions and invoices for payment.
• Responsible for rate management and reconciles on a monthly basis using the rate adjustment ledger in the Rate System.
• Approves all HR Tickets as Budget representative to ensure adequate budget and rate is available.
• Reviews biweekly payroll reallocation reports and works with program managers to make adjustments in the module as needed.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED