Business & Documentation Admin (Procurement & Operations)

Agile Defense•Fort Huachuca, AZ

23d•Onsite

About The Position

Seeking a highly organized Government Procurement & Documentation Administrator to provide specialized business support, federal purchasing administration, and high-level documentation control. Operating at the intersection of government acquisition and contract compliance, this role serves as the administrative backbone of our project team. You will be responsible for managing purchasing pipelines, coordinating vendor agreements, attending technical meetings to draft executive-level minutes, and ensuring all procurement documentation and contract deliverables adhere to federal policies and formatting standards. Must already possess and be able to maintain an active Top Secret/SCI security clearance an obtain a polygraph.

Requirements

Master’s degree in business administration, Finance, Technical Writing, or a related field; OR Bachelor’s Degree with at least 4 years of experience in business administration, finance, or technical writing within a government contracting environment.
Advanced command of Microsoft Office Suite (especially Word, Excel, and PowerPoint) and SharePoint document libraries.
High proficiency in grammar, technical terminology, document layout, and editorial formatting.
Outstanding active listening skills for real-time note-taking, strong organization, and the ability to interact professionally with all levels of leadership.
Prepare meeting minutes, slides, and reports.
Must possess and be able to maintain an active Top Secret/SCI security clearance and obtain a polygraph.

Nice To Haves

Mastery of business management, government purchasing procedures, and documentation concepts.
Experience with federal procurement lifecycles, purchase requisitions, and vendor coordination.

Responsibilities

Coordinate and track government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal acquisition guidelines.
Liaise with contracting officers, vendors, and program managers to facilitate purchasing requests and monitor delivery statuses.
Monitor and track project budgets, purchasing ledgers, and contract spend plans, ensuring all tasks align with task order budget parameters.
Attend high-level technical, procurement, and administrative meetings to take, draft, and distribute precise, actionable meeting minutes.
Prepare, edit, and format project deliverables, technical reports, and contracting paperwork to ensure strict compliance with authoritative guidelines and organizational templates.
Manage the entire documentation lifecycle, including cataloging, filing, storing, and monitoring the distribution of all final deliverables.
Assist in operations analysis, contract administration, and project scheduling.
Assess operational and business issues to develop proactive administrative approaches that meet quality, budget, and schedule goals.
Serve as the primary coordinator for logistical and general office administration support.
Works under general supervision, performing a variety of complex tasks. A wide range of creativity and latitude is expected.

Benefits

Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental.
Our culture is alive and evolving, but it always stays true to its roots.
Here, you are valued as a family member, and we believe that we can accomplish great things together.
Agile Defense has been highly successful in the past few years due to our employees and the culture we create together.
We call it the 6Hs, the values that define our culture and guide everything we do.
Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions.
It's how we show up every day.
It's who we are.
Happy - Be Infectious.
Helpful - Be Supportive.
Honest - Be Trustworthy.
Humble - Be Grounded.
Hungry - Be Eager.
Hustle - Be Driven.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.
These tools assist our recruitment team but do not replace human judgment.
Final hiring decisions are ultimately made by humans.
If you would like more information about how your data is processed, please contact us.