Business Director of Student Affairs and Auxiliary Services

Details•San Diego, CA

11d•Onsite

About The Position

The Division of Student Affairs at the University of San Diego is committed to grounding its policies, programs, and procedures in inclusive excellence. This commitment involves ongoing education and accountability to ensure work is approached through an inclusive excellence lens. The Division strives for continuous improvement and expects all members to engage in this work to uphold the Catholic mission of creating a welcoming environment where the dignity of all students, staff, administrators, and faculty is embraced. The University of San Diego, an engaged and contemporary Catholic institution founded in 1949, is committed to a liberal arts education grounded in the Catholic intellectual tradition. It welcomes individuals of all faith traditions and backgrounds, fostering the development of engaged global citizens and addressing urgent global challenges. The Business Director for Student Affairs reports to the Assistant Vice President of Auxiliary Services and is responsible for the fiscal management and oversight of financial functions for Student Affairs, including numerous revenue and expense accounts, club accounts, restricted accounts, and Associated Student Accounts. This role also oversees the operations of Auxiliaries such as Dining Services, Hospitality Services, The Torero Store, Card Office, Mail Center, the University Center, Housing, and University Copy. The Business Director manages a budget exceeding $70 million and is accountable for all business and financial activities, including budget preparation and reporting, accounts receivable and payable, billing, budget compliance monitoring, and providing financial consultation to senior leadership. The position involves high-level analysis, complex budget and business modeling, strategic recommendations, ensuring compliance with various guidelines, and completing financial projects. The Business Director is formally responsible to the Budget Office for enforcing financial policies and procedures, acting as the liaison between Student Affairs/Auxiliary Services and the Finance Office, and supporting the organization's mission of providing high-quality customer service.

Requirements

Bachelor’s in Business/Accounting required.
Five year’s work experience in business administration, management or other duties involving managing and accounting for large sums of cash or inventory, cost accounting and budgeting required.
Must possess a high degree of integrity and professionalism, and strong interpersonal communication skills in order to effectively deliver presentations to diverse constituencies.
Strong knowledge base of working with local area networks, Microsoft operating systems and software applications.
Ability to independently manage numerous work assignments concurrently.
Excellent analytical skills and the ability to multi-task.
Ability to work as a team member to analyze problems and to develop and implement effective, workable solutions.
Ability to accurately and efficiently perform required computerized tasks to include any combination of word processing, spreadsheet, data base, e-mail, internet, or web-based applications.
Excellent oral and written communication skills.
Demonstrated ability to work with a diverse group of co-workers and customers.
Successful completion of a pre-employment background check.
Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Nice To Haves

Masters in Business Administration or Accounting preferred.
Strong knowledge of the retail industry, preferable in Dining, Hospitality, Housing and general retail.
Flexibility in schedule may be required to work mornings, evenings and weekends when necessary.

Responsibilities

Plan, direct and oversee the financial activities of the Student Affairs and Auxiliary Services operations, providing support and fiscal training to the employees as needed.
Analyze and communicate emerging fiscal trends and deficits on a timely basis to senior management.
Prepare reports (financial/productivity) and analyses setting forth progress, adverse trends and take appropriate corrective action and/or make appropriate recommendations.
Monitor sales performances per operation to understand current revenue levels and liabilities, etc.
Offer recommendations for improving financial outlook on an ongoing basis.
Reconcile and generate monthly P&L statements for each operation of the department as well as a summary statement for the entire department.
Generate and provide to the AVP and VPSA monthly budget reports for all divisional departments and operations.
Work with all divisional budget managers to ensure spending controls are in place and budgets not overspent in a given fiscal year.
Prepare and submit annual benchmarking analysis for several Auxiliary Operations.
Ensure budget forecasting data reflected in the Hyperion budgeting system is accurate.
Responsible for the internal cash management procedures and policies of the department to ensure proper controls, consistency and efficiency across all departments and operations.
Develop and update Student Affairs written policies and procedures for budgets and financial reporting.
Responsible for preparing analyses and leading WOR (weekly operating report) meetings for Hospitality and Dining Services.
Maintain and manage accurate accounting/data records within Auxiliary and Student Affairs systems and interface to University’s system (Banner/Workday).
Balance and reconcile accounts between in-house systems (i.e., CBORD, Win-Prism, Micro, Appetize POS, CS Gold and other systems as needed, etc.) and the University’s system following accounting policies and procedures.
Research, compile and prepare materials for annual audit of financial statements within Student Affairs, other required financial reports, certification documents, and surveys, etc.
Work effectively with auditors.
Participate in and oversee the financial aspects of all monthly and annual inventory audits for COG to ensure accuracy.
Serve as point of contact for Finance Office for inquiries/needs related to Student Affairs and Auxiliary Services fiscal matters.
Support multi-year budget development and analyses, monitor year-to-date budget performance, and reports on financial planning.
Prepare long-term budgets (rolling 3-and 5-year budgets) with sales and expense projections (where applicable) for long-term planning initiatives.
Analyze budgets and expenditures ensuring compliance with fiscal policies, accountability, reporting and funding requirements.
Active participant in annual evaluation of room and board rate planning.
Leads data efforts to support proposals for room and board rate changes.
Develop standardized and specialized reports to support the budget monitoring objectives.
Compile divisional budget information for high-level analysis as needed.
Provide project supervision and training to others regarding accounting practices and procedures.
Enforce all USD Policies and Procedures related to fiscal policies, accountability and any other State/Federal guidelines.
Ensure all contracts are correct, uploaded and correctly stored in the USD electronic contracts library system.
Exercise appropriate judgment in providing advice, answering questions, and in the management of confidential information.
Survey operational units and develop reports related to business practices (WOR – weekly operating reports) and procedures as assigned and develop creative solutions to enhance accountability, productivity, and reliability within Auxiliary Services and Student Affairs departments.
Respond to inquiries from faculty, staff and students as required.
Participate on various committees as required.
Perform other related duties and responsibilities as required or assigned.