Business Development Coordinator

ORION•Houston, TX

4h•Onsite

About The Position

This position supports client and project pursuit activities such as assisting in the development and production of qualifications, proposals, and presentations, as well as coordinating and participating in client events and conferences to help further enhance our image to our clients. The incumbent must support the guiding beliefs and core values of Orion, which are centered on Safety, Quality, Delivery, and Teamwork most importantly, with each built upon the all-important foundation of Integrity.

Requirements

Background in Business Administration, Marketing, Journalism, Communications, English, or other related discipline as well as familiarity with the RFQ/RFP process is ideal and a minimum of 2-4 years of related experience in the Architecture and Engineering (A&E) industry or commensurate experience required.
This position requires a detail-oriented individual who can assist Business Development in the proposal delivery process, communicate effectively, manage multiple concurrent initiatives, and thrive in a deadline-driven environment.
Proficiency using Adobe Creative Suite - as well as Microsoft Office Suite.
The ability to think outside the box, multi-task, and meet tight deadlines.
Strong written and verbal communication skills.
Ability to prioritize and manage workload.
Ability to work independently and as part of a team, both in person and virtually.
A willingness to learn.

Nice To Haves

Previous experience in the marine construction industry is a plus.
Experience creating graphics is a plus.
Microsoft Teams experience is a plus.

Responsibilities

Supports individual parts of proposal development: resumes, projects, data collection and coordination, communication with team subcontractors for collecting information, completing spreadsheets according to direction, etc.
Assists during proposal development and supports the research, writing, editing, formatting, and quality control (QC) of text and graphics for preparation of proposals, Statements of Qualifications (SOQs), presentations, and collaborative marketing materials.
Performs subcontractor data collection and organization tasks, including contacting subcontractors, outlining requirements, and organizing and distributing information.
Assists with printing, document review/QC, and production.
Assists with the archiving of proposal content and uploads to appropriate internal databases or servers as part of proposal closeout procedures in a timely manner and according to Department standards.
Meets established deadlines for all proposals. May be required to work non-standard hours due to client deadlines.
Drafts responses to smaller and less complex RFI opportunities.
Attends proposal meetings, takes notes, and helps maintain and update meeting information on a regular basis and as requested.
Assists with general Business Development needs, such as updating company registrations, helping develop advertising content, etc.
Supports activities associated with industry events, including logistics and advertisements.
Creates and maintains client databases and mailing lists.
Coordinates and arranges client events, meetings, appointments, and conferences.
Supports other Business Development initiatives and activities including corporate marketing and “name branding” efforts (i.e., corporate brochures, corporate newsletter distribution, trade show participation, etc.)
Assists in creating graphics.
Responsible and accountable for candidate’s own personal safety.
Responsible and accountable for the safety of all co-workers and any others candidate comes in contact with.
Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.
Complies with all applicable laws, regulations, and Company policies and procedures, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
Reports any and all violations of applicable laws, regulations, or Company policies and procedures promptly and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.)
All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary, or trade secret information belonging to the Company.