Business Development Administrative Assistant

ISEC, INC.•Bothell, WA

38d

About The Position

The Business Development (BD) Coordinator supports the Sales/BD and Preconstruction Department and staff under the guidance of the BD Manager with general office responsibilities, tracking sales goals, marketing, preparing bid proposals, coordinating trade shows, business development support, etc. This is a fast-paced work environment requiring strong communication skills and accountability.

Requirements

High School diploma with at least 2 years experience in an administrative role
Good written and verbal communication skills
Good organizational and time management skills
Good computer skills
Knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote, etc.)
Knowledge of Bluebeam
Knowledge of Canva
Able to prioritize and multi-task
Able to work in fast-paced, environment dealing with multiple personalities and changing needs
Detail oriented
Effective in meeting deadlines and problem solving
Must be self-motivated with the ability to work independently as well as in a team environment with multiple regional team members
Demonstrates commitment to deliver outstanding service - both with internal and external customers
Takes ownership to personally resolve customer problems (or find someone who can)
Listens well, asks clarifying questions, and checks for agreement with customers
Committed to following-up with customers in all instances in a timely manner
Strong sense of accountability - ensures that you will do what you say that you are going to do
Creates a personal connection with customers - smiles, warm greetings, acts friendly and respectful
Positive attitude

Nice To Haves

Bachelor's degree
2 years' experience as an Administrative Assistant (preferably in Sales or Marketing)

Responsibilities

Help prepare proposals for Business Development team
Prepare prequalification documents and GC subcontractor information forms for Business Development team
Prepare Bid Forms
Deliver bids (seldom) and record bid results
Coordinate mass mailings and e-blast lists
Attend networking events and tradeshows as needed
Coordination of industry award entries
Work with Business Development and Corporate Marketing to help create and implement marketing strategies
Help Business Development prepare for customer presentations
Assist in development of yearly marketing budget
Internal event coordination
Assist with large meeting coordination and set-up
Order and maintain all product literature and samples in the literature library & sample room
Coordinate regional marketing materials, advertisements, SWAG, etc. with Corporate Marketing Director
Utilize Canva for marketing collateral
Maintain and update the Deltek Marketing Program and Microsoft Dynamics CRM
Process Order Entries in JD Edwards
Help prepare the quarterly division review PowerPoint
Assist sales with PowerPoint presentations for sales, owners, and architects
Participate in weekly Sales & Estimating meetings
Assist with ordering/catering of local office lunches, etc.
Maintain Box.net. for the region
Collaborate with other regional and national coordinators to share resources
Obtain project photos and letters of recommendation upon completion of projects