Business Administrative Assistant

Ultima Genomics•Fremont, CA

3d•Onsite

About The Position

Rapidly Growing Life Sciences Technology Company Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomic information to enable unprecedented advances in biology and improvements in human health. We have developed a foundational new approach to sequencing at scale that overcomes limitations due to the high costs of current technologies. We are well-funded and have raised approximately $600 million from global top-tier investors. Our team brings together unique and diverse expertise across multiple disciplines, from healthcare and life sciences, to engineering, to technology and software and beyond. We are a collaborative group, including successful entrepreneurs, chemists, hardware and software engineers, genomics and biotechnology experts, molecular and computational biologists, software and algorithm experts, and operations and commercial leaders. Join us to develop and commercialize technologies that unleash the power of genomics at scale and empower the future of human health. We are looking for a highly motivated Business Administrative Assistant to join our Business Operations team! This is an onsite part-time contracting position based in our Fremont CA office. You are expected to work approximately 25-30 hours per week, Monday to Friday.

Requirements

Associate degree
1-2 years of office administrative experience is preferred
Be able to use computer proficiently, including Microsoft Office Suite and data entry
Highly organized and strong time management skills
Must be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composure
Be able to demonstrate good communication and interpersonal skills
Be detail-oriented with focus on accuracy
Ability to read and interpret documents
Regular, consistent and punctual attendance
May be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (up to 25lbs of package or breakroom supplies)

Responsibilities

Order, coordinate, and organize office lunch, snacks and office supplies.
Prepare monthly reports for management review
Order and manage company SWAG
Be a key member with the Business Operations team in organizing company morale events, employee volunteer events and company-wide parties
Manage company travel arrangements and prepare management reports
Monitor the Company’s voice message system and greet/escort guests
Activate/deactivate access cards in the security system and create photo ID badges
Manage incoming and outgoing mail and packages
Manage the maintenance of a neat and orderly office environment
Manage company Certificate of Insurance (COI) process and vehicle policy programs
Assist in managing the Company’s facilities and certain office/breakroom equipment and coordinating with property management office and related vendors
Other ad hoc tasks as requested