Business Coordinator

Kiewit•Fairfield, CA

1d•$30 - $33

About The Position

The Business Coordinator provides administrative and project support to active construction jobs and internal teams. The role manages multiple priorities, supports document workflows, and performs general administrative and financial tasks. At Kiewit, operations support professionals help connect and support multiple areas of the business. Kiewit’s Northern California District specializes in heavy civil, power, transportation, and water resource work. While most projects are based in Northern California, the district also pursues work across the West Coast. This position is based in Fairfield, California.

Requirements

Strong attention to detail, organization, analytical skills, and verbal and written communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to review and reconcile business information, maintain accurate supporting records, identify discrepancies, and coordinate timely resolution.
Ability to learn and support additional business processes, systems, and responsibilities as organizational needs evolve.
Regular, reliable attendance.
Ability to work productively and meet deadlines in a timely manner.
Ability to communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
Ability to perform work safely and effectively and understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Ability to work during normal operating hours and organize and complete work within given deadlines.
Ability to work overtime and weekends as required.

Nice To Haves

Experience in construction administration, project controls, project accounting, contract administration, or change management.
Working knowledge of construction cost documentation, including labor, equipment, materials, subcontractor invoices, and time-and-materials records.
Advanced Excel skills and proficiency with Outlook, Word, Teams, SharePoint, and Smartsheet.
SAP or similar ERP experience.
InEight or EquipmentWatch experience.

Responsibilities

Prepare pricing proposals for change work and review proposals for compliance with contract requirements.
Compile and reconcile labor, equipment, material, and subcontractor costs with applicable backup.
Research and maintain labor and equipment rates using union rate sheets, prevailing wage determinations, Bluebook, Caltrans, and USACE.
Maintain pricing templates, schedules, and organized project files.
Assist with recovering back charges by maintaining documentation, monitoring status, and coordinating with project teams.
Review contract documents to identify change management requirements.
Support multiple project teams by resolving information gaps, attending virtual meetings, tracking action items, and communicating status.
Assist with accounts payable, invoice processing, expense reports, and purchasing card transactions using Concur and other financial systems.
Assist with monthly reporting, reconciliations, and other accounting-related activities.
Maintain accurate financial records, budget tracking, and project cost documentation.
Prepare financial reports, spreadsheets, and billings.
Monitor deadlines, coordinate approvals, and communicate status to appropriate stakeholders.
Provide flexible support for additional business processes, systems, and responsibilities as organizational needs evolve.
Maintain regular, reliable attendance and work productively to meet deadlines.
Communicate and interact effectively and professionally with supervisors, employees, and others, individually or in a team environment.
Perform work safely and effectively, and follow oral and written instructions, warning signs, equipment-use instructions, and other policies.
Work during normal operating hours and work overtime and weekends as required.