UNIV - Business Coordinator - Workplace Health and Safety

Medical University of South Carolina • Charleston, SC

6d • Onsite

About The Position

Under the limited supervision of the Workplace Health and Safety Director and the Senior Director of Enterprise Strategic Financial Planning and Analysis, the Business Coordinator manages the administrative, financial, and operational functions of the Workplace Health and Safety Department. This role supports departmental efficiency by overseeing fiscal processes, coordinating administrative operations, and promoting effective resource management. The Business Coordinator also provides financial and operational support to other areas within the Finance & Operations hierarchy as needed.

Requirements

• A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.
• Advanced accounting knowledge, auditing, banking, budgeting, analysis and financial principles, theories and management.
• Knowledge of state government fiscal and accounting processes.
• Ability to interpret, analyze and explain financial data, records and reports.
• Ability to supervise subordinates.
• Ability to establish, communicate, write and maintain effective working and harmonious relationship with others.
• Experience with Workday and advanced excel concepts.

Nice To Haves

• Bachelor's degree preferred with multiple accounting courses

Responsibilities

• Develops, implements, and manages the departmental budget in alignment with organizational goals and financial objectives.
• Monitors and analyzes financial and budget performance, identifying trends, risks, and variances to support informed decision-making.
• Collaborates with departmental and organizational leadership to forecast and assess future budgetary needs, resource allocation, and program funding requirements.
• Prepares detailed financial reports, dashboards, and presentations for departmental and executive leadership review, ensuring transparency and accuracy.
• Participates in the development of long-term financial strategies and provides recommendations to support fiscal sustainability and operational excellence.
• Completes all Internal Service Delivery (ISD) and Enterprise Information Billing (EIB) processes to ensure accurate tracking and reconciliation of shared service and pass-through costs.
• Analyzes and validates billing data, identifies discrepancies, and ensures timely resolution.
• Creates and maintains fiscal summaries, databases, and variance reports to preserve data integrity, improve cost allocation accuracy, and promote accountability across departmental chargeback systems.
• Serves as a backup financial analyst to departments within the Finance & Operations hierarchy as needed.
• Manages procurement activities for departmental contracts and services, including the creation, tracking, and maintenance of Purchase Orders (POs).
• Reviews vendor contracts to verify that fee schedules and deliverables are met in accordance with budgetary expectations and institutional policy.
• Conducts vendor performance audits, monitors payments, and prepares fiscal reports to evaluate spend patterns, cost effectiveness, and contract compliance.
• Supports the Director in reviewing agreements for renewal and alignment with departmental financial goals.
• Serves as the departmental liaison for P-Card operations, ensuring all transactions comply with MUSC and state financial policies.
• Reviews, reconciles, and validates monthly purchasing card statements for accuracy and appropriate account coding.
• Provides guidance, training, and ongoing support to cardholders to promote consistent compliance and audit readiness.
• Handles sensitive and confidential information with discretion.
• Coordinates personnel management processes and provides administrative support for personnel actions.
• Serves as the departmental timekeeper, ensuring accurate and timely payroll reporting for all staff.
• Audits employee time entries, leave usage, and premium pay categories, including On-Call and Overtime, for policy compliance.
• Maintains accurate records for audit purposes and performs other related duties as assigned.
• Collaborates with departmental leadership and HR to align staffing costs with budget projections and ensure accurate personnel budgeting.

Benefits

• Participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED