Business Coordinator

Canadian Nuclear Laboratories LTD • Quebec, QC

3d • Onsite

About The Position

Do you enjoy coordinating operations, building strong relationships, and supporting teams to achieve their objectives? Can you see yourself serving as a key link between internal support groups, external contractors, and site leadership to help ensure the safe and efficient operation of the LaPrade site? In this role, you will provide operational, administrative, and communication support to site management and staff while helping drive day-to-day business activities. If you answered yes, then this Business Coordinator role may be the job for you!

Requirements

• University Degree or Diploma from a recognized educational institute in Commerce or Business Administration.
• Minimum of 1 to 2 years of related and progressive experience; or equivalent combination of formal training with a minimum of 1 year of experience.
• Experience working within a Management System.
• Experience with procurement processes
• Experience in planning, procurement, and reporting within a team environment.
• Experience working with multidisciplinary subjects/topics, involving organizing, planning, coordinating, assessing, analyzing, and presenting information and ideas.
• Experience in developing and writing business and work plans, reports, presentation packages, and briefing notes.
• Highly self-motivated and team player.
• Comfortable performing duties under broad general direction with minimal oversight, and willing to work cooperatively with others.
• Ability to work effectively with personnel from varying disciplines to act in a leadership capacity when required, as well as to manage relationships with other CNL Departments.
• Security Clearance Eligibility Required
• Level 2 Secret requires a minimum of 7 years of verifiable history in Canada, Australia, New Zealand, the United States, and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Nice To Haves

• Familiarity with Transportation of Dangerous Goods (TDG) protocols an asset.

Responsibilities

• Supporting Heavy Water Project Activities and Sales Operations
• Maintaining accurate office records, files, and follow-up systems for outstanding issues and action items.
• Supporting bilingual document translation of procedures, instructions, reports, and correspondence between English and French.
• Preparing correspondence, action lists, reports, and prioritizing commitments and deadlines.
• Reviewing incoming project correspondence and electronic communications and taking appropriate action.
• Maintaining and updating heavy water inventory records.
• Supporting data analysis and data entry activities within the Heavy Water system.
• Supporting LaPrade Section Head and Operational Activities
• Reviewing incoming correspondence and electronic communications and coordinating appropriate responses.
• Acting as a liaison between the LaPrade Section Head/Manager and division staff.
• Supporting the coordination and prioritization of operational and field activities.
• Supporting Heavy Water and Radium-226 inventory management, sampling, sales, and transportation activities.
• Ensuring Compliance with CNL Documentation and Record Management Requirements
• Ensuring documentation complies with CNL corporate standards, including formatting, storage, and numbering protocols.
• Reviewing, updating, and maintaining formal documents, presentations, spreadsheets, and records.
• Maintaining and updating inventory databases supporting the storage and management of Heavy Water and Radium-226 materials.
• Supporting Human Resources, Finance, Security, and Radiation Protection Processes
• Handling sensitive and confidential information in Human Resources, Finance, Security, Dosimetry, and Radiation Protection.
• Supporting invoice classification and submission processes for both PO- and Non-PO-related expenditures.
• Preparing procurement requests, quotations, purchase orders, and service contracts for materials, equipment, tools, PPE & C, and services.
• Supporting dosimetry administration by coordinating TLD shipments, receipts, tracking, and documentation requirements.
• Coordinating visitor access requests and ensuring compliance with site access and SEPS requirements.
• Supporting Shipping, Receiving, and Transportation Activities
• Preparing shipping documentation and receiving reports in accordance with CNL standards and regulatory requirements.
• Packaging, securing, and preparing materials, equipment, and instruments for shipment.
• Verifying received materials, equipment, and instruments and coordinating appropriate follow-up actions.
• Maintaining required training and supporting Transportation of Dangerous Goods (TDG) shipping activities.
• Supporting Contractor Coordination and Procurement Activities
• Preparing and maintaining documentation required to support contractor work and contract development activities.
• Coordinating with external contractors regarding scheduling, site access, and work execution requirements.
• Supporting CNL Procurement activities as a secondary contact for contractor-related matters.
• Supporting contractor engagement and site work to ensure timely, effective project execution.
• Other duties as assigned by your manager.

Benefits

• Paid time off: vacation, sick, personal, and floater days
• Benefits effective Day One – no waiting period
• Tuition support to help you keep learning and growing
• A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree