Business Coordinator III

Texas A&M University System • Kingsville, TX

9d • Onsite

About The Position

The Business Coordinator III, under general supervision, provides support and coordination for business, grants, and contract activities requiring independent judgment, including compliance with State and Federal regulations, account and budget monitoring, purchasing and billing approvals, reconciliations, account setup and closeout, and guidance to faculty and staff on administration, research, and sponsored projects.

Requirements

• Bachelor’s degree in an applicable field or equivalent combination of education and experience.
• Four years of related experience.
• Knowledge of word processing and spreadsheet applications.
• Ability to effectively communicate both orally and in writing
• Interpersonal and organizational skills
• Working knowledge of office software and instructional programs
• Ability to positively and professionally interact with clients and staff, groups of various sizes
• Ability to multitask and work cooperatively with others
• This position is security sensitive
• This position will require export-control authorization prior to starting employment.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Responsibilities

• Coordinates fiscal and administrative support functions for CKWRI operating and special project accounts.
• Plans and coordinates annual fiscal year closing activities and assists in drafting new fiscal year plans.
• Reviews and audits reconciliations of accounts to ensure accuracy and compliance.
• Prepares, reviews, and monitors budget activity and financial reports.
• Coordinates fiscal activities with limited supervision and proposes solutions to complex financial issues.
• Creates and maintains comprehensive filing systems for financial and donor records.
• Coordinates travel-related and purchasing documentation, including review of OneCard reconciliations and travel expense reports.
• Maintains office databases and coordinates software updates with Information Technology staff.
• Provides training and support to end users regarding software updates and database usage.
• Troubleshoots software and database issues and works with technical support staff to resolve problems.
• Reviews and audits donation records, outgoing invoices, grant funding payments, and acknowledgements for accuracy and compliance.
• Ensures deposits and sundry receipts are processed in a timely manner.
• Monitors compliance with accounting procedures and financial reporting requirements.
• Maintains administrative responsibilities and security access for Abila FR50 donor database and MIP fund accounting systems.
• Ensures proper data entry and data integrity within donor and accounting databases.
• Reviews and approves monthly OneCard reconciliations and travel expense reports to ensure funding availability and tax exemption compliance.
• Develops complex financial and statistical analyses and prepares summary reports.
• Prepares monthly, annual, standard, and ad hoc financial reports and business correspondence.
• Compiles, verifies, and interprets fiscal information from operating and special project accounts.
• Assists with preparation of annual budget information and related presentations for leadership.
• Creates and maintains donor reports based on donation activity, donor type, field of interest, and constituent information.
• Maintains and reconciles South Texas Charity Weekend, Inc. accounting database using online banking systems.
• Prepares financial reports for the Executive Committee of South Texas Charity Weekend, Inc.
• Assists with annual event planning and execution activities as needed.
• Serves as a point of contact for users of accounting and donor database systems.
• Consults with software technicians and Information Technology staff to resolve database and system issues.
• Communicates financial and budget information to leadership and stakeholders.
• Provides guidance and training to database users to ensure efficient and accurate system usage.

Benefits

• Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• On-Campus Wellness Opportunities: TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Employee Tuition Assistance Program Book scholarships
• Public Service Loan Forgiveness
• Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position
• Voluntary Tax Deferred Account/Deferred Compensation Plan
• Employee Leave: 8+ hours of vacation per month
• 8 hours of sick leave per month
• 8 hours of paid Birthday leave
• 12-15 paid holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level