Business Coordinator II

Texas A&M • Bryan, TX

3d • Onsite

About The Position

Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The Business Coordinator II is responsible for account and grants management for TAMU Health, TAMU, TEES, SRS and TAMU Foundation accounts. Requires monitoring of grants and other PI budgets, preparation of monthly reports on budget activity for department administration and faculty. What you need to know Salary: W ill be commensurate based on the selected hire’s education and experience . Location/Schedule: Bryan, TX/Full-Time Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume. Responsibilities Grants Management Provides management for grants (DoD, NIH, etc…) and works closely with PIs and SRS Project administrators on new and ending projects. Reviews funding and prepares budget projections for monthly meetings with PI. Manages Time and Effort reports to ensure compliance and works with PI and Business Administrators to resolve issues that may appear in the report. Acts as liaison to Sponsored Research Services and research lab staff. Business Processes Manages funded accounts for department that includes state, local, gift, and grants. Plans, develops, implements, and coordinates unit purchasing activities. Performs fiscal year closing and new fiscal year set-up activities. Provides daily business support to the department that include purchasing, accounts payable, accounts receivables, and travel. Acts as liaison to Financial Management Operations, and Travel. Reviews monthly and annual reports for validity and accuracy. Develops financial reports for department and business staff. Resolves or proposes solutions to complex financial issues involving AggieBuy and EMBURSE Submits PCTs, DCRs, and DBRs as needed. Oversees department project zero account to ensure department compliance Allocates OneCards for departmental faculty and staff. Support Service Trains student workers and other staff as needed in AggieBuy and EMBURSE. Provides general business support to the CBGN and acts as backup for other departments on a as needed basis Assists with developing policies, procedures, and guidelines by providing recommendations and guidance based on user experience.

Requirements

• Bachelor’s degree or equivalent education and experience
• Three years of related experience in general office, accounting, or personnel operations.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing and spreadsheets applications.
• Strong verbal and written communication skills.
• Strong interpersonal, leadership, and organizational skills.

Nice To Haves

• Knowledge of TAMUS policies and procedures.
• 3 years working knowledge of Aggiebuy, FAMIS, Canopy, iPayments, MAESTRO, and EMBURSE.
• Grants Management or 3 years of high-level accounting that includes management of multiple and complex accounts.

Responsibilities

• Provides management for grants (DoD, NIH, etc…) and works closely with PIs and SRS Project administrators on new and ending projects.
• Reviews funding and prepares budget projections for monthly meetings with PI.
• Manages Time and Effort reports to ensure compliance and works with PI and Business Administrators to resolve issues that may appear in the report.
• Acts as liaison to Sponsored Research Services and research lab staff.
• Manages funded accounts for department that includes state, local, gift, and grants.
• Plans, develops, implements, and coordinates unit purchasing activities.
• Performs fiscal year closing and new fiscal year set-up activities.
• Provides daily business support to the department that include purchasing, accounts payable, accounts receivables, and travel.
• Acts as liaison to Financial Management Operations, and Travel.
• Reviews monthly and annual reports for validity and accuracy.
• Develops financial reports for department and business staff.
• Resolves or proposes solutions to complex financial issues involving AggieBuy and EMBURSE
• Submits PCTs, DCRs, and DBRs as needed.
• Oversees department project zero account to ensure department compliance
• Allocates OneCards for departmental faculty and staff.
• Trains student workers and other staff as needed in AggieBuy and EMBURSE.
• Provides general business support to the CBGN and acts as backup for other departments on a as needed basis
• Assists with developing policies, procedures, and guidelines by providing recommendations and guidance based on user experience.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level