Business Coordinator II

Texas A&M•Bryan, TX

17h•Onsite

About The Position

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Three years of related experience.
The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations.
The individual is required to handle PHI in accordance with A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s employment, and on an as-needed basis thereafter.

Responsibilities

Assists in developing the Center’s annual budget and coordinating annual fiscal year closing activities.
Monitors post-award spending on all grants and contracts.
Ensures key personnel commitments on all projects have been met and all spending is within the guidelines of the project.
Assists with monitoring project timelines, tracking proposal submission and reporting, and analyzing program data, serves as a resource to Center leadership for grant development administration and reporting requirements.
Coordinates and supports the planning, development, and implementation of the Center’s programs; assists the departments' leadership in developing and implementing the Center’s business plan.
Maintains all Center business files according to System policies and regulations as well as University rules.
Prepares complex monthly reports for leadership for account review.
Analyzes reports and proposes solutions.
Implements and coordinates purchasing activities for the Center, including preparing vouchers and requisitions; serves as a backup approver of vouchers and requisitions.
Monitors the Center’s expenditures and makes projections; assigns costs to appropriate accounts/projects; oversees account reconciliations, and processes corrections.
Oversees and allocates charges on the Center’s payment card and travel cards.
Oversees and coordinates all billing activities related to the Center and equipment; Manages incoming funds, including cash handling, payments, reimbursements, and gifts.
Assists with collections and accounts on hold.
Assists and trains staff on travel processes and procedures.
Develops and reviews unit business travel.
Serves as a liaison with fiscal, payroll, and/or human resources.
Coordinates personnel activities of the unit.
Coordinates and audits personnel files.
Acts as the primary liaison between Engineering HR/Payroll on human resource and payroll issues.
Adheres to production calendar for biweekly and monthly payroll and works with Payroll staff to ensure retro payments process correctly.
Runs payroll and related leave reports in Workday to ensure prompt and accurate biweekly/monthly payroll and accounting to detect payroll discrepancies.
Responds to routine inquiries regarding payroll and leave policies, procedures and programs; improves and maintains knowledge base regarding compensation and leave laws, regulations, policies, and procedures.
Maintains Time and Effort reporting; monitors to ensure compliance with System regulations.
Trains staff on new and existing business procedures and interprets policies and regulations for staff.
Assists and processes I-9s for incoming employees.
Manages annual inventory certification process for the unit and records management of all files.
Serves as property Alt. APO.
Collaborates with the Engineering Business Services team to support cross-functional operations.
Other duties as assigned.

Benefits

Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
Options for Vision , Dental , Life , and Long-Term Disability insurance.
A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
Flexible spending account options for medical and childcare expenses
Generous paid time off with holidays , vacation and sick leave .
Robust free training access through LinkedIn Learning plus professional development opportunities.
Tuition assistance and Educational release time to further your academic pursuits.
Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
Wellness release time offered to employees to promote work/life balance.