Business Clerk - IDEA Victory (26-27)

IDEA Public Schools•Tampa, FL

18h•Onsite

About The Position

Business Clerks serve as the finance liaison between the Business Operations Team and the campus. They are responsible for executing campus purchasing, managing finance projects, and supporting campus initiatives. This includes maintaining and presenting budgets, forecasting expenses, submitting contracts for legal approval, obtaining purchase approvals, managing procurement requisitions and receipts, overseeing campus supplies inventory, handling cash management, and assisting with field lessons and field trips. Business Clerks provide financial expertise, solutions, and budget feedback to campus leaders, collaborating with them, administrative coordinators, and other staff to support instructional and programmatic needs.

Requirements

HS Diploma or GED Required
2+ years of experience in a school system or nonprofit
Experience managing cross-functional projects and finances in a large, mission-driven organization preferred
Experience working in a fast-paced, results-oriented environment
Strong analytical and problem-solving skills.
Excellent communication and collaboration abilities.
Effective time management and prioritization skills.
Knowledge of educational processes.
Ability to translate data into actionable insights.
Attention to detail and a commitment to data accuracy.
Proficient use of financial software, Microsoft Excel, and the broader Microsoft Office Suite.
Excellent customer service and communication skills.

Nice To Haves

Bachelor’s Degree preferred

Responsibilities

Serve as the subject matter experts related to IPS Business Operations on the campus.
Adhere to all IPS fiscal policies and IPS Business Operations procedures and best practices.
Maintain and manage campus-level budget management systems.
Ensure financial systems and procedures are executed with fidelity to meet budget targets, procurement timelines, and compliance requirements.
Serve as the first and final steps for all campus procurement.
Complete initial diligence and documentation to determine if further support is needed from the IPS Business Operations team.
Project manage procurement systems to accurately execute and track fundraising and campus activity funds.
Align with campus leadership on programmatic and operational priorities to forecast and manage campus budget for the school year.
Coordinate and monitor campus-wide budget actuals across campus departments.
Submit timely and accurate contract requests in coordination with campus team members.
Coach campus colleagues to coordinate and submit timely, thorough, and accurate contract requests through the business clerk.
Complete pricing due diligence (quote comparison per IPS Purchasing Policy).
Obtain necessary approvals prior to purchase request submission (IT, Branding, Risk Management).
Ensure campus procurement activity, including that requiring a contract and due diligence, occurs per the IPS fiscal policies.
Administer and lead IPS fundraising and cash handling procedures for operational compliance and excellence on campus.
Collect, reconcile, responsibly store, deposit, and manage the budget for all campus fundraising dollars.
Lead with a professional, proactive approach receiving and distributing purchase deliveries.
Maintain storage closets and campus inventory audits data.
Meet deadlines and timelines set by IPS Business Operations Team or campus leaders.
Partner with administrative coordinator to execute campus initiatives.
May be asked to support regional procurement initiatives and support other IDEA campuses during high volume periods and/or as vacancies arise.
Respond to emails and Microsoft Teams messages in a timely manner.
Process accurate and timely purchase requests, contracts, and any additional prior approvals necessary to complete requisition requests.
Participate in Operating Mechanisms (e.g., weekly/biweekly check-ins, team collaborative tactical, weekly campus financial summaries, and others as assigned per business needs).
Provide support and potential solutions that meet IPS Business Operations policies in all situations.
Conduct yourself in both appearance and approach to others in a professional manner.
Bring a team mindset and willingness to support the campus within reason, and as approved by manager.

Benefits

Paid Family Leave: Eligible staff may receive up to eight (8) weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
Employer-Paid Mental/Behavioral Health: Five (5) face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
Dental and vision plans
Disability
Life insurance
Parenting benefits
Generous vacation time
Referral bonuses
Professional development
Relocation allowance