School Business Clerk

Great Hearts Academies•San Antonio, TX

12d•Hybrid

About The Position

The Business Clerk will manage budgets for both campuses, ensuring they are on track with targets and reporting updates weekly. This role involves processing purchase orders within 30 days, reconciling credit cards monthly, and managing vendor relationships. The clerk will also be responsible for ensuring all capital asset items over $1,000 are tagged and tracked, receiving materials and deliveries, and partnering with the IT department for computer asset tagging. Additionally, the Business Clerk will manage campus-based bank accounts, including setup, training, and monitoring, as well as depositing cash as needed. Support for Configio products includes creating products within 3 business days, communicating product needs with campus leads, and partnering with the district Configio support team. The role also involves setting up and training campus club coordinators to create their own products. The ideal candidate will embody values such as commitment to the mission, a focus on outcomes, a propensity for action, urgency, thriving in a high-growth environment, responsiveness to feedback, and strong cross-departmental collaboration.

Requirements

HS diploma or GED required
Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills
Experience using Adobe Acrobat
Superior written and verbal communication and presentation skills
Detail-oriented, thoroughness, and accuracy
Experienced and comfortable interacting with individuals/groups at every level of the organization
Must be able to pass the Texas DPS fingerprint clearance
Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching
May be required to move or position equipment up to 15 pounds approximately
US Work Authorization required
Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements

Nice To Haves

Bachelor’s degree preferred
1-2 years of experience preferred
Mission Focus – focuses on Great Hearts core purpose of truth, beauty & goodness
Record of Results – holds high expectations for self and others to achieve and surpass intended goals
Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
Communication – effectively conveys information using a variety of channels and techniques
Continuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions

Responsibilities

Manages both campuses budgets to be 100% on track with their targets
Report budget updates weekly to the Director of Campus Operations and Headmasters
Process all purchase orders within 30 days
Reconciles campuses credit cards each month
Manages the relationship with the third-party vendor and advises purchase orders
Ensures every item over $1,000 has an asset tag
Receives all materials, supplies and deliveries as needed
Partners with our Information Technology department to ensure computers have asset tags
Setup, train, and monitor all campus-based bank accounts in conjunction with the campus leadership team
Deposit cash to the bank as needed
Creates all products within 3 business days
Communicates with campus leads to determine product needs
Partners with the district Configio support team as needed
Setup and train campus club coordinators to create their own products