Business Assistant

American University•Washington, DC

6d•$27 - $30•Onsite

About The Position

The Business Assistant coordinates day to day business functions of the department to include purchases, expense reports, record keeping, reconciling corporate credit card, and work-study payroll. The Assistant helps in maintaining ledger accounts for all revenue and expenses related to the Athletic Department and Sports Center and the auxiliary enterprises generated from both to provide an accurate accounting of all money. This position helps prepare athletic grant-in-aids for the Athletic scholarship program, monitors the Athletic book distribution and collection for full and partial scholarship students and tracks student account balances to make sure awards are administered correctly. Coordinate team bus travel arrangement for all varsity sports. The incumbent updates the department Business and Travel Guide, and also assist and provide administrative support for the department.

Requirements

Bachelor's degree or equivalent.
2 - 4 years of relevant experience.
Knowledge of University policies and procedures are helpful.
Must be able to handle many tasks simultaneously.
Computer literacy and bookkeeping skills are necessary.
Must have experience working on word processing and spreadsheet programs, and accounting.

Responsibilities

Coordinate the day to day operations of the business office to include processing expense reports, processing corporate credit card transactions, purchasing and all record keeping.
Assist in maintaining ledger accounts for all revenue and expenses related to the Athletic Department and Sports Center and the auxiliary enterprises generated from both to provide an accurate accounting of all money: data entry, account reconciliation, the preparation of forms, requisitions, bookkeeping, etc.
Manage and update the department Business and Travel Guide.
Coordinate the administrative aspects of the athletic scholarship program to ensure that the program runs smoothly.
Assist in the preparation of athletic grant-in-aids for the Athletic scholarship program and handles the distribution and collection of books for students on scholarship.
Gather grant-in-aid information (letters, signatures and agreements) for packets to send to possible recruits.
Track student account balances to make sure awards are administered correctly.
Provide general administrative support within the Department of Athletics to assist the staff in better performing their duties.
Order and maintain office supplies and equipment.
Coordinate and supervise work study students and part-time employees of Department to ensure that they are working to support the office.
Special projects for the Director of Athletic.
Other duties as assigned.