Business Assistant

Air Liquide • Fairfield, NJ

7d • Onsite

About The Position

As a Business Assistant at our Fairfield, NJ facility, you will serve as an operational support of the site. In this dynamic role you will bridge finance, procurement (vendor management), office operations, and HR support by ensuring day to day efficiency while fostering a collaborative and engaging workplace.

Finance & Procurement:
Vendor creation with support for vendor relationships and communications.
Manage relationships with indirect vendors (insurance, care lease, etc.)
Adhoc Financial Support:
Accounts payable and Receivables, collecting and reviewing vendor invoices, expense reimbursements, etc.
Office Operations & Logistics:
Provide support of office safety protocols, Coordinate kitchen and office supply inventory
Collect and distribute mail + manage office entrance system
Coordinate employee equipment logistics, including IT assets, mobile and desktop phones, payment cards, business cards and company car/mileage tracking.
Support with Travel organization
Ad-hoc office tasks incl coordination with building manager, third party vendors, etc.
HR & Employee Engagement Support:
Assist with organizing company activities, including team lunches, employee appreciation, and holiday celebrations.
Support and champion employee engagement events such as sending communications, organizing wellness & community service initiatives.

Requirements

• Proficiency in Google Sheets and familiarity with core accounting platforms (NetSuite or QuickBooks preferred).
• High attention to detail to ensure zero reporting or transactional errors.
• Absolute discretion in handling confidential corporate and employee data.
• Strong multitasking skills to manage logistics, events, and accounting tasks simultaneously.
• An associate degree or a bachelor's degree in business administration, finance, accounting, or management
• Office experience 3 - 5 years

Responsibilities

• Vendor creation with support for vendor relationships and communications.
• Manage relationships with indirect vendors (insurance, care lease, etc.)
• Accounts payable and Receivables, collecting and reviewing vendor invoices, expense reimbursements, etc.
• Provide support of office safety protocols, Coordinate kitchen and office supply inventory
• Collect and distribute mail + manage office entrance system
• Coordinate employee equipment logistics, including IT assets, mobile and desktop phones, payment cards, business cards and company car/mileage tracking.
• Support with Travel organization
• Ad-hoc office tasks incl coordination with building manager, third party vendors, etc.
• Assist with organizing company activities, including team lunches, employee appreciation, and holiday celebrations.
• Support and champion employee engagement events such as sending communications, organizing wellness & community service initiatives.

Benefits

• Medical, Dental, Vision, Life, AD&D, and Disability Insurance.
• Up to 14-week paid child birth benefits
• 401(k) Retirement Plan with company match
• Tuition Assistance
• Paid Holidays
• Vacation
• Sick time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree