Business and Finance Officer I – TLT/SDA

King County•Chinook Building 401 5th Avenue Seattle, WA

2d•Hybrid

About The Position

Public Health – Seattle & King County Health Care for the Homeless Network (HCHN) is seeking a Term-Limited Temporary (TLT) or Special Duty (SDA) Business and Finance Officer I to join its innovative team! The Business and Finance Officer I supports highly complex invoicing and payment for over $10 million annually for 25+ programs, ensuring compliance with multiple Federal and local funder requirements. We’re looking for candidates to manage contracting processes and work in close coordination with the Finance Manager, Data and Contracts Specialist, and Contracts Manager. The Health Care for the Homeless Network (HCHN) contracts with 10+ community-based agencies to provide medical, mental health, substance abuse, and case management services to vulnerable homeless individuals and families in Seattle and King County. Services are provided in shelters, day centers, on the street, and in other locations where homeless people congregate. Temporary opportunity. Term-Limited Temporary (TLT) positions are "at-will" positions but are eligible for benefits. This TLT is currently anticipated to last 18 months. However, funding sources for this work remain uncertain and dependent upon decisions actively being made at both the federal and local levels. As a result, the end date of this position may be adjusted based on those decisions. The County and the Department continue to work to secure long term funding sources. This vacancy can also be filled as a Special Duty opportunity. For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment. Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.

Requirements

Experience with contract invoice payments.
Demonstrated experience performing quality assurance on financial data.
Demonstrated skill in problem solving, decision-making and analysis.
Proven ability to manage competing priorities, while completing accurate detailed work products within tight deadlines.
Ability to work independently and as a member of a team.
Ability to establish and maintain effective working relationships with diverse staff and community partners.
Experience working with federal and state grants.
Advanced aptitude with Microsoft.
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.

Nice To Haves

Knowledge of governmental accounting and finance.
Experience with King County's Oracle EBS Financial System.

Responsibilities

Play a key role in multi-step process to ensure timely submission, review, approval and payment of contractor invoices.
Track all steps in the process to ensure timely and accurate payments to community partner agencies.
Develop and apply expert knowledge of regulations related to contractor invoice payments and back up documentation.
Work with contractors and program staff to address discrepancies on invoices and statements.
Maintain invoice documentation and other financial records in established structure.
Assist with preparation and response to financial audits.
Monitor and report expenditures and revenues and perform budget maintenance activities such as fiscal adjustments, forecasting, and more.
Conduct routine and well-defined financial studies to evaluate proposed expenditures or programs such as cost-benefit analysis, and billing.
Assist with administration of grants and contracts.
Extract, organize, and review financial records, data and reports from Oracle financial system to ensure the accuracy of expenditures.
Support use of county-issued credit cards by staff and gift cards for clients.
Follow up and ensure closing of open purchase orders.
Process travel expense reimbursement.
Perform other related duties as assigned.