Business and Compliance Manager

Providence Corporation•Philadelphia, PA

4d•Onsite

About The Position

At Providence, we are dedicated to promoting the idea of Everyday Lives in the lives of Individuals with intellectual and developmental disabilities, by providing services and tools that will assist our population with making decisions about their lives and accepting responsibilities for their decisions and actions. Providence Corporation is an equal employment opportunity employer. Providence Corporation will not make any employment decision based on a candidate or employee’s race, color, religious belief, gender, age, national origin, ancestry, disability, veteran status, sexual orientation, sexual identification, or any other protected class. Providence Corporation will provide reasonable accommodation to any disabled candidate, employee or person, upon request. General Description: The Business and Compliance Manager is responsible for essential activities related to general business operations, accounting system and human resources. The incumbent plays a key role in m onitoring and collaborating with other organizational leaders and advisors to ensure the organization’s compliance with federal, state, and local employment laws and regulations, and recommended best practices. The incumbent m aintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law and applies this knowledge to communicate changes in policy, practice, and resources to upper management. The incumbent plays a key role in developing operational policies, risk assessment and budgeting, as well as ensuring that personnel, medical and training records are kept in a manner that meets industry regulation and standards. The incumbent monitors research and analysis of organizational trends in the nonprofit sector, as well as regulatory requirements (related to staffing) under the 6400 regulations and similar regulations.

Requirements

Bachelor’s degree in related field AND/or HR certification (minimum of PHR).
At least five years of industry-related experience.
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
Detail oriented and comfortable working in a fast-paced office environment.
Proven record of ability to interface well with staff and external business contacts.
Proven record of ability to analyze and revise operating practices to improve efficiency.
Proven record of being able to prioritize and multi-task in a fast-paced work environment.
Proven record of being able to thrive in a collaborative, team player office environment.
Ability to read, write and communicate pertinent information
Ability to exercise sound thinking process and good judgment
Ability to exhibit caring, sympathetic and empathic behavior
Reliable and flexible
Ability to maintain confidentiality of information
Ability to organize assigned tasks and complete tasks in a timely manner
Ability to contribute to teamwork and participate in harmonious working relationship with other teammates
Ability to use initiative and act independently
Ability to conduct self in an ethical manner
Ability to treat other people with integrity and respect
Ability to fulfill job description
Ability to adhere to health, hygiene and safety guidelines
Ability to manage emergency situations
The incumbent is subject to a criminal background check.
The incumbent is also subject to a post offer physical, TB screening, and drug testing.

Nice To Haves

Master’s degree in human resources or business management.

Responsibilities

Collaborates with senior leadership to understand the organizations goals and strategy related to staffing, recruiting, and retention.
Ensures that all scheduling vacancies are filled with appropriate and trained staff, with the exclusion of vacancies resulting from call-outs occurring before the administrative office opens and after the administrative office closes.
Maintains employee personnel and medical records to ensure compliance with industry standards; maintains training records and conducts on-going data entry into the training record system; and administers the Background Check Policy, including ensuring that monthly exclusion checks are conducted by the 28 th day of each month.
Facilitates professional development, training, and certification activities, along with ensuring compliance with occupational health and safety.
Identifies staffing and recruiting needs; develops and executes best practices for hiring and talent management; and interviews, hires, trains and works collaboratively to onboard new staff.
Administers and oversees the administration of human resource programs including, but not limited to, compensation, benefits, leave, disciplinary matters, disputes and investigations, performance and talent management, productivity, recognition, morale, engagement, motivation, nurturing a positive working environment and preservation of current staff.
Bridges management and employee relations by addressing demands, grievances and other issues.
Supervises all non-managerial administrative staff and ensures that they are meeting the duties outlined in their job description.
Ensures that the administrative office is running efficiently and in compliance with regulatory requirements.
Collaborates with the Residential Department to ensure that residential documents and activities are in compliance with regulatory requirements.
Tracks accounts payables, usage of agency properties (credit card, food cards, etc.) and weekly housing expenses.
Prepares and reviews expense reports for accuracy and proper expense classification .
Organizes and processes invoices, prepares checks, collection of outstanding balances, etc.
Develops and implements departmental budget.
Other related duties as assigned.